JOB TITLE – Sales Administrator
Location – Ottawa
Build what's next at Minto
Working at Minto means being part of something bigger—where your career is built on purpose, progress, and possibility. Here, employees aren’t just valued—they’re celebrated through peer-to-peer recognition, team events, and a culture that feels like family while honouring every individual’s voice.
From day one, we've got you covered
From your very first day at Minto, you'll have access to a rewarding and supportive package designed to help you thrive:
Competitive compensation with performance-based annual bonusComprehensive benefits starting on day one—including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leaveRRSP matching program and paid time off program to support your future and rechargePeer-to-peer recognition platform that celebrates your contributionsProfessional development and learning support to fuel your growthExciting career paths across a dynamic and purpose-driven organizationYour place in our story
The Sales Administrator is responsible for all administrative duties to support the Sales Representative and to provide an Ultimate Customer Experience for all Minto customers.
Here’s how you’ll contribute
Answer telephones and inquiries, handing off to Sales Reps for Sales-related issues;Welcome and greet all visitors to the sales centre; quickly acknowledge customers’ presence and hand off to Sales RepPrepare sales documents including the Agreement of Purchase and Sale (APS) prior to scheduled appointmentReview all sales files for accuracy; return to sales representative for correction as required; final review and process of sales file to Head OfficeMaintain and update monthly sales registerAssist with entering data from contact cards into the database, checking for previous registration for broker and Minto referrals, advising of issues for sales representatives to follow-up with broker/customer when requiredMaintain & update marketing and sales reports as requiredOrder and maintain Marketing and Sales materialsConduct inspections to ensure sales centre & models are always kept neat & clean, ensuring all decorated areas are also in order; report any concerns accordingly (weekly)Prepare amendments for sales representatives’ follow-up with customerPrepare & maintain specific reports for Sales Office advising of outstanding items to be addressedMaintain filing system and inventory of office suppliesMaintain local competition database with direct comparison to Minto (monthly)Attend and participate in sales meetings as requiredWrite meeting minutes as requiredTake initiative to improve processes and solve problemsAssist in scheduling appointments for sales representatives when requiredAssist in entering data in traffic form when requiredSupport management and sales representatives with administrative and sales related tasksAssist with the set-up of new sales centres at operational levelOther duties within the scope, spirit, and purpose of the job, as requested by management.What you bring to the team
High School Diploma or related work experienceExperience in a sales environment preferably real estate or new home salesStrong knowledge of Microsoft Applications (Outlook, Excel, Word)Willing to work show home hours on-siteKnowledge of community amenitiesKnowledge of new home builder productsExcellent interpersonal skills and a positive, friendly attitude with customers and the publicWorks efficiently in a team environmentHas strong attention to detail skillsKnowledge of Sales Force and associated integrated applications is considered an assetReady to build your future with us?
Whether you're just starting out or looking to take the next step, Minto offers the mentorship, resources, and opportunities to grow a meaningful career. With competitive rewards and a strong commitment to well-being, we empower you to thrive—professionally and personally.
Join a team where your growth, purpose, and potential are celebrated. Let’s create something meaningful—together.
About Minto
Our mission to build vibrant communities begins with the people who make it all possible—our employees. Named one of Canada’s Best Managed Companies, we’re proud of our 70-year legacy and dedicated to delivering more—more growth, more purpose, and more impact—for our employees, homeowners, residents, and the neighbourhoods we serve.
Minto is an equal opportunity employer committed to cultivating an inclusive and accessible workplace. We strive to build a team that reflects the diverse communities we serve, including individuals with disabilities. If you require accommodation or support at any stage of the recruitment and selection process, we’ll work with you to ensure your needs are met. To request accommodation, please contact us at
#TAS2
