Payroll Accountant

Job Details

Job Location:

Ottawa University
- Ottawa, Kansas
- Ottawa, KS 66067
Position Type:
Full Time

Travel Percentage :
No - Driving MVR
Job Category:
Business Financials
Responsible for the accurate and timely management of University accounting records, including but not limited to journal entry recording and maintenance/reconciliation of general ledger accounts. Position is responsible for bi-weekly payroll processing operations. Will collaborate regularly with the Human Resources Department. Provides leadership within the department, has frequent contact with units and assures accuracy and timeliness of accounting records. Routinely interacts with staff, faculty, students, parents, as well as individuals external to the University environment seeking assistance.

• Establish and maintain accounting records for assigned accounts, including recording of journal entries and account maintenance/reconciliation, in a timely and efficient manner.
• Reconcile assigned accounts monthly. Resolve any account discrepancies promptly. Assure the timeliness and integrity of all data and information.
• Monitor accounts to identify issues with expenditure obligations of the University, or a specific unit or funding agency/group, and make recommendations based on account review findings.
• Assist in the preparation of financial information/statements/reports for specified periods. Prepare month-end reports, calculations, and reconciliations for payroll/benefit related accounts.
• Administer bi-weekly payroll operations, including processing of payrolls on the PAYCOM platform, with a high degree of confidentiality. Payroll processing includes monitoring system updates, payroll preparation, payroll processing, coordination with key payroll contributors, and preparation for the next payroll cycle.
• Maintain regular interaction and responsibility with others concerning payroll related questions. Serve as the primary payroll contact with PAYCOM. Understand and administer payroll as a part of the overall HRIS system. Stay abreast of available payroll system updates and attend training updates to maintain currency with systems. Work closely with the University Human Resources Department in carrying out these duties. Provide cross-training as needed.
• Maintain standard payroll procedures, understand and work within the requirements and variables of payroll processing as a part of employee relations/services. Refer employee benefit offering questions to Human Resources.
• Apply basic principles of accounting to analyze accounts and operations to assure compliance with proper accounting procedures, applicable laws and regulations, in assigned area of responsibility.
• Provide assistance to departments and individuals in interpreting reports, accounting procedures, controls and in resolving associated problems.
• Prepare special reports and analyses as requested.
• Analyze and monitor financial systems of the department, as requested, and recommend improvements.
• Responsible for daily operational support to other departmental positions to assure duties are completed accurately and effectively and clients are served with superior customer service. Work with others in the department to understand the integrated view of the accounting support function and assist others as needed in times of uneven workload. Cross train with other departmental positions to assure coverage of the department in the absence of others.
• Provide assigned support to the annual financial audit process by providing schedules, information and support to the external auditors under the direction of the Controller.
• Other duties as assigned

Required

Education:

Bachelor's degree in accounting or related field, or substantial equivalent experience…