Assistant Human Resources Director

Assistant Human Resources Director

The City of Ottawa is recruiting for an Assistant Human Resources Director.

The Assistant Human Resources Director performs advanced professional human resources work and provides support for operational leadership of the Human Resources Department. This position independently administers major human resources programs while assisting the Human Resources Director in planning, directing, coordinating, and evaluating the City's comprehensive human resources services.

The Assistant Human Resources Director serves as both a strategic partner and working leader, exercising considerable independent judgment in the administration of employee relations, talent acquisition, total rewards programs, workers' compensation, risk management, safety, policy administration, organizational compliance, and special projects. The position develops recommendations, supports implementation of strategic initiatives, and performs complex professional human resources functions while supporting and ensuring efficient day-to-day department operations.

The Assistant Human Resources Director serves as Acting Human Resources Director in the Director's absence and represents the department with department directors, employees, external agencies, and the public as assigned.

• Assists in planning, organizing, and evaluating Human Resources Department operations.
• Develop and recommend improvements to departmental policies, procedures, business processes and service delivery.
• Participates in developing departmental goals, objectives, strategic initiatives, and performance measurements.
• Assists with preparation and administration of the departmental budget.
• Serves as Acting Human Resources Director in the Director's absence.

• Serves as a trusted advisor, with oversight by the Human Resources Director, to department directors and supervisors regarding employee relations, policy interpretation, performance management, and workplace issues.
• Participate in succession planning, leadership development, employee engagement, and organizational development initiatives.

• Coordinates talent acquisition initiatives including job postings, outreach efforts, candidate tracking, interview scheduling, onboarding logistics, and pre-employment activities in collaboration with the Human Resources Representative.
• Participates in workforce retention, workforce planning and succession planning initiatives.
• Coordinates onboarding activities and employee orientation processes to support successful integration of new employees in collaboration with the Human Resources Representative.

• Administers employee total rewards programs including enrollments, qualifying life events, wellness initiatives, COBRA coordination, and annual open enrollment support in collaboration with the Human Resources Representative.
• Assists with performance management, compensation, and classification review activities.
• Provides oversight of FMLA and other leave programs.
• Serves as liaison with benefit providers, brokers, and employees regarding plan administration and eligibility questions.

• Assists in coordinating property and casualty insurance renewals, claims administration, and property schedules.
• Coordinates the identification of operational risks and recommends mitigation strategies.
• Assists in collaboration with brokers, adjusters, and legal representatives.

• Administers the City’s workers’ compensation program from initial injury through claim closure with oversight by Human Resources Director.
• Communicates with insurance carriers, third-party administrators and medical providers.
• Administers return-to-work and modified duty programs.
• Monitor claims, identifies trends, and recommends loss reduction strategies.

• Assists in coordinating the City's Safety Committee.
• Supports in the development and maintenance of safety policies and procedures.
• Coordinates employee safety training.
• Participates in workplace inspections, safety audits, and accident investigations.
• Monitors OSHA, KMU, KERIT, and regulatory compliance making appropriate recommendations.

• Assists in monitoring compliance with federal, state, and local employment laws.
• Assists with development and maintenance of personnel policies and the employee…