Accounts Payable Examiner

Summary

The position of AP Examiner handles preparation of data in the AP area related to answering vendor questions, preparing invoices for payment, verifying invoices, running the check processing, and reporting.

• Processes invoices to get them ready for payment.
• Understands how to read a vendor invoice and AP terminology.
• Performs verifications of vouchers in the system.
• Runs the check processing system and associated tasks.
• Conducts vendor maintenance by setting up vendors for direct deposits and/or makes corrections.
• Opens, sorts, scans, and processes incoming mail (both electronic mail and paper mail).
• Assists in the order for checks processing.
• Answers inquiries and provides liaison activities with buyers, vendors and management.
• Prepares or assists in preparing various financial or administrative reports and metrics on the basis of general instructions, to create or obtain pertinent data.
• Establishes and maintains accurate computer and document files and records on an ongoing basis.
• Maintains and updates internal desk procedures.
• Coordinates accounting methods and recommends/implements improvement in departmental procedures.
• Investigates problems and suggests corrective action.
• Examines financial system output and initiates corrections as required.
• Handles confidential information as needed.
• Maintains work volume in a highly organized manner.
• Orders supplies for the department.

• High School diploma
• Ability to travel up to 5% of the time
• United States Citizenship
• Ability to work on-site as directed by management and as determined by the needs of the business
• Regular and reliable attendance is an essential function of this job
• Ability to obtain and maintain a U.S. Department of Energy (DOE) security clearance (some positions require additional DOE designations)

• College courses in accounting or 4½ years in lower-level accounting position is preferred.
• 2 years finance and/or accounting experience
• Strong interpersonal skills and working with others.
• Provides good customer service.
• Strong computer skills.
• Familiarity in People Soft applications.
• Microsoft Office (Excel/Word) proficiency.
• Ability to work independently and in a team environment.
• Effective verbal and written communication skills.
• Motivated self-starter with sense of urgency and results oriented; promotes positive attitude.