Accounts Payable Representative

Responsibilities

• Reviews and codes invoices, expense reports, petty cash reimbursements, and check requests.
• Ensures appropriate forms are submitted before processing.
• Monitors that correct approval signatures are used on all invoices per the company’s Delegation of Authority Guidelines.
• Assigns correct vendor numbers and appropriate general ledger codes to all invoices.
• Checks past due balances and ensures non-duplication of payments.
• Ensures vendor information (e.g., changes in address) is accurate and current in the Accounts Payable address book.
• Enters invoice amounts daily into the Accounts Payable system.
• Assigns batch numbers and edits batches to ensure proper cost center allocation.
• Reviews batch balances for accuracy before posting to the general ledger.
• Reviews all expense reports for accuracy, proper receipts, and appropriate approval signatures.
• Enforces corporate compliant policies and procedures before reimbursing associate related expenses.
• Contacts associates to obtain information needed to complete expense reports for reimbursement.
• Resolves all payment-related issues with expense reports.
• Responds to phone calls, researches vendor inquiries, answers questions regarding pay status and general ledger coding of invoices, and processes stop payments.
• Participates in implementing and maintaining operational processes to ensure compliance with Company policies, legal requirements and regulatory mandates.
• Reviews and adheres to all Company policies and procedures and the Associate Handbook.
• Participates in special projects and performs other duties as assigned.

• High School Diploma or the equivalent.
• Two years’ accounts payable and/or general ledger experience required.
• Knowledge of accounting procedures.
• Experience with MS Office – Word and Excel.
• Workday experience a plus.