Administrative Assistant

Grow Your Career with Spinal Simplicity!

The Administrative Assistant is responsible for performing advanced, diversified, and confidential administrative and executive support duties to the CRO, CSO and Sales-Area Directors. The Administrative Assistant will provide a high level of support with little supervision while maintaining a high level degree of professionalism and confidentiality. The Administrative Assistant is someone who naturally operates with a customer service mindset enabling them to partner with a broad range of personalities and adapt to unique traits and working styles.

What You’ll be Doing

– Prepare documents, reports, excel spreadsheets, correspondence, power point presentations, other presentations, as requested by CRO, CSO, and Sales - Area Directors

– Maintain confidential correspondence and general files.

– General Administrative work in typing, filing, scanning, answering general office phone calls, sorting and deliver mail, and office supply ordering.

– Professionally interact with staff (at all levels) while being resourceful, efficient, and flexible and sometimes under pressure.

– Heavy calendar management, organizing and scheduling meetings, meetings with potential Investors, clients, department Managers.

– Attend requested meetings requested by CRO, CSO, and Sales - Area Directors. During the meetings you will be there to provide an appropriate agenda as well as take thorough meeting notes – also document progress or issues of importance.

– Complete all company required training.

– Work on special projects and provide support to assigned departments, as necessary, and manage multiple projects/tasks simultaneously.

– Demonstrates effective interpersonal skills in handling and maintaining records of sensitive and confidential information and situations.

– Uses problem-solving techniques, tact and discretion to identify improvements in systems and processes and recommends best alternatives.

– Works independently with little guidance, anticipating next steps, taking initiative, exercising discretion and sound judgment.

– Acts as an information resource on organizational policies and procedures.

– Prioritizes and executes special projects as needed in a fast-paced environment

– Competent in written and oral communication. Professional & concise.

– Be efficient with errand runs or appointments.

– Be productive despite constant changes due to exponential growth.

– Professionally deliver critical information using superior written and verbal communication skills.

– Execute effective decision making and provide strong attention to detail.

– Prioritize and manage multiple projects simultaneously.

– Provide frequent status updates to CRO, CSO, and Sales - Area Directors on items and follow through on issues in a timely fashion.

– Take initiative on requests and inquiries of an administrative nature.

– Other duties as assigned by the CRO, CSO, and Sales - Area Directors.

– Will provide back-up for other executive team members – CEO, COO

– This position will require an onsite presence in our Overland Park, Kansas office 5 days a week (M/F), 8 hours/Day.

Requirements to be Successful in This Position:

• Bachelor's degree or equivalent experience
• 3+ Administrative Assistant, Office Manager or administrative support position.
• Strong interpersonal, customer service and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

Here are some of the physical requirements for this role:

• Regularly required to move throughout the day within an office environment, well as you must be able to sit at a desk and be able to utilize computers and calculators.
• This job requires the ability to read and comprehend written and oral operational and safety instructions and related rules, policies, and memos, and to communicate clearly with your co-workers and supervisors.
• It is important to have vision and hearing skills that help you communicate with good interpersonal skills.
• Required to restock kitchen supplies, such as the ability to lift and/ or move 10+ pounds – snacks and drink packages.

About the Company:

Spinal Simplicity is a company dedicated to the creation of innovative simple solutions for complex spinal problems. With a focus on quality, our products are designed to further enhance patient care while providing physicians with a greater array of minimally invasive devices. For more information, visit

Agency and Third-Party Recruiter Notice:

Agencies that submit a resume to Spinal Simplicity must have a current executed Spinal Simplicity Agency Agreement executed by a member of the Human Resource Department. In addition, Agencies may only submit candidates to positions for which they have been invited to do so by the Spinal Simplicity HR Manager. All resumes must be sent to the Spinal Simplicity HR Manager under these terms, or they will not be considered.