Accounting Assistant

Are you someone who enjoys keeping things organized and working with a great team? This part-time, hybrid Accounting Assistant role supports a stable, well-established organization in Johnson County
. You’ll join a welcoming, collaborative team and play an important role in supporting day-to-day financial and administrative operations.

The position provides bookkeeping and accounting support across multiple business units
, with a focus on timecards, invoicing, Quick Books entry and reporting, payroll support, and general office tasks. This is a great opportunity for someone who enjoys detailed work
, values consistency
, and appreciates flexibility while still having clear weekly deadlines.

• Monitor and process contractor timecards weekly, including sending reminders, converting files to PDF, and preparing job order reports
• Track contractor PTO and holiday requests in Excel
• Create and email permanent placement invoices and related correspondence
• Enter candidate hours into Quick Books for payroll and billing purposes
• Generate and distribute weekly contract client invoices
• Compile and track bonus and sourcing activity in Excel for payroll processing
• Enter credit card transactions and attach receipts in Quick Books on a monthly basis
• Record daily deposits in Quick Books across all business units
• Prepare and distribute weekly aging reports
• Prepare job order reports and create invoices in Quick Books for additional business units
• Maintain organized and up-to-date filing for payables and deposits
• Manage office supply ordering and assist with vendor comparisons
• Coordinate printing needs such as letterhead, envelopes, and business cards

• 3–4 years of accounting, bookkeeping, or administrative experience
• Strong proficiency in Quick Books and Excel
• High attention to detail with strong organizational skills
• Ability to consistently meet weekly deadlines
• Clear communication skills and ability to work independently
• Staffing industry experience is a plus

• Part-time: approximately 20 hours per week
• Hybrid schedule with flexibility, centered around key deadlines
• Competitive hourly rate based on experience