Office Coordinator

LHH Recruitment Solutions is working with a client who is hiring an Office Coordinator / Front Desk Receptionist to be the face of our firm—the first point of contact for clients, partners, and visitors—while also keeping the office running smoothly day-to-day. This is a great fit for someone who enjoys balancing high-touch customer service with behind-the-scenes coordination, and who wants to grow with a well-established, expanding engineering organization.

KEY RESPONSIBILITIES:

• Create a welcoming, professional atmosphere for all visitors and employees; greet guests and notify internal contacts upon arrival.
• Answer and route calls/messages, manage general inquiries, and provide general office information/support.
• Support a polished, client-ready environment—keeping common areas, conference rooms, and front-of-house spaces organized and presentable.

• Manage office supply inventory, restock as needed, and place orders within budget.
• Coordinate vendors and service providers (deliveries, courier requests, facility support) and elevate facility issues for repair/maintenance.
• Maintain office organization, including stocking kitchen/pantry and ensuring adequate paper/refreshment supplies.

• Coordinate meeting room calendars and help ensure spaces are set up appropriately for meetings.
• Process catering requests and execute meeting standards for food and beverages; identify options and help reduce wastefulness.
• Assist with employee events and internal office moments, partnering with stakeholders as needed.

• 2+ years in front desk, receptionist, office coordinator, or administrative support role
• Strong customer service mindset and professional communication skills
• Comfortable juggling multiple priorities with strong attention to detail and follow-through
• Proficiency with Outlook/calendar tools and Microsoft Office (especially Excel/Word)
• Experience coordinating meetings/events or office hospitality (catering, room setup, visitor experience)
• Experience working in a professional services environment (engineering, architecture, construction, legal, accounting)