Administrative Assistant to Executive Pastor Emmanuel Baptist Church

Emmanuel Baptist Church
Overland Park, KS
www.emmanuelopks.org
EBC You Tube Channel

Denomination:
Southern Baptist Convention
Weekly Attendance: 350

Location:

Overland Park, KS

The Role:

Administrative Assistant to the Executive Pastor

Emmanuel Baptist Church is a biblically grounded, multi-generational Southern Baptist church in Overland Park, Kansas. Founded in 1964, they have a rich 62 year history of faithfully preaching the Word of God and taking bold steps to plant Christ-centered churches throughout the KC metropolitan area.

Three core values championed by the EBC family are Biblical Preaching, Authentic Community, and a Great Commission Focus. They believe that the uncompromising teaching and preaching of God’s Word is the only foundation upon which a truly fulfilling and God-honoring life can be built. As they gather as one body for corporate worship, study the Bible in small groups, and devote themselves to prayer, members regularly “spur one another on toward love and good deeds.”

The ripple effect is felt locally through ministries to fostering families, young moms, and hospital patients. It is felt internationally as EBC shares the love of Christ with children all around the world and supports missionaries in nations with little access to gospel witness.

Since 1964, Emmanuel Baptist Church has been the church on the hill in Overland Park, KS- a beacon of gospel-light shining in a world increasingly at home in spiritual darkness. It is EBC’s earnest prayer that the Lord continues to bless and enable them to stand as a bold gospel-witness in this generation and for many generations to come.

This is a part-time (29 hour) position that reports to the Executive Pastor. The main responsibility of this role is to provide excellent administrative support to the Executive Pastor and assist with the administration of church finances, office coordination, and hospitality.

• Complete Executive Pastor’s monthly expense report.
• Prepare for and attend quarterly evening finance committee meetings with the Executive Pastor.
• Assist Executive Pastor with the preparation of the annual budget.
• Process church financials in conjunction with contracted accounting firm, Miller Management.
• Learn to access Miller Management’s online portal in order to provide real time budgetary info and print semimonthly pay stubs for all employees.
• Process semimonthly payroll paperwork in conjunction with Miller Management.
  Assist with recruiting, scheduling, and setup for Monday morning offering counters.

• Assist as needed with tasks assigned by the Executive Pastor
• Attend Monday morning staff meetings.
• Answer phones and learn and manage the EBC phone system.
• Manage the south entrance for guests arriving on EBC business.
• Serve as frontline contact for the headmasters of EBC tenants (Knox School, Freedom Learning Academy, Woori Church, Bible Study Fellowship).
• Ensure office supplies are well stocked and office equipment is in working order.
• Assist with occasional mail merges.
• Create Planning Center registrations as needed.
• Manage and Maintain the Planning Center People database.
• Manage and Maintain the Planning Center Calendar of the church.
• Assist with calling vendors and procuring quotes when work or repairs are needed in the church.

• Assist the Executive Pastor with the details of Pastors Luncheons and other occasional discipleship meetings including room setup and catering.
• Under the direction of the Pastor of Children and Young Families, assist with all of the details of occasional churchwide meals and Wednesday night dinners:
  • Order and receive food
  • Recruit a team to serve the food and clean up afterward
  • Create a setup sheet for the space and oversee hourly setup staff in ensuring that it is setup properly
  • Manage RSVP’s (Wednesday dinners only) and order food / plan accordingly
  • Oversee the visual element of the meal (tablecloths and centerpieces)
• Oversee hourly support staff in room setup and minor…