Senior Administrative Assistant

Job Posting

Job Posting closes:
March 16, 2026

Required documents uploaded by:
March 16, 2026

Kansas Department of Health and Environment (KDHE) is led by Secretary Janet Stanek and comprises three divisions:
Public Health, Environment, and Health Care Finance (including the State’s Medicaid program, Kan Care). KDHE is the only agency in the nation to house these three entities under one roof, enabling a holistic approach to protecting the health and well‑being of all Kansans.

• Verification of identity and employment eligibility is required (form I‑9).
• KDHE does not provide sponsorship for this position.
• E‑Verify participation.
• Applicants must upload required documents by March 16, 2026.

The position (K0232250) involves processing mail, scanning, quality assurance, and administrative support tasks.

• Process incoming and outgoing mail daily.
• Scan and log documents in the BER Document Tracking Database.
• Proof, edit, format, and print correspondence.
• Prepare envelopes and make copies for distribution.
• Process mass mailings using mail merge.
• Maintain the section’s address database.
• Prepare travel vouchers and purchase orders per policy.
• Perform QA/QC on all scanned documents for accuracy.
• Track and log complete scanned sites into an Excel spreadsheet.
• Review scanned documents for legibility, correct rotation, color usage, size, correct ISL project code, file category, document date, and description.

• Education
  :
  High School, GED.
• Licensing & Certification
  :
  Valid driver’s license required for state vehicle use.
• Preferred Qualifications
  :
  • Education in office management.
  • Proficiency in Word, Excel, PowerPoint, Access.
  • Proofreading, editing, attention to detail.
  • Excellent communication skills.
  • Advanced Microsoft Outlook proficiency.
  • Experience with Image Now/Perceptive Content system.
  • Experience in training new employees.
  • Three years in customer service/office support preferred.
• Minimum Qualifications
  :
  • One year of general office, clerical, and administrative support experience.
  • Education may substitute for experience as determined relevant by the agency.

• Kansas Tax Clearance Certificate is required within ten (10) days of a formal job offer. Contact Kansas Department of Revenue at 785‑296‑3199 for assistance.

• Name:
  Tracey N. Benson
• Email:
  Tracey.
  
  N.Benson
• Mailing Address: 1000 SW Jackson St. Suite 580, Topeka, KS 66612

• Transcripts.
• DD214 (if claiming Veteran’s Preference).
• Resume.
• Cover Letter.

Former military personnel or spouse verified as a veteran are eligible for preference under K.S.A. 73‑201, provided they meet the minimum competency factors. Preference does not guarantee a job; hiring is based on qualifications.

Applicants with physical, cognitive, or mental disabilities may claim preference. Qualification for performance standards, with or without accommodation, entitles them to an interview. Preference does not guarantee a job. Documentation should be sent directly to OPS by fax, email, or mail as instructed.

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion. All qualified persons are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability, or any other factor unrelated to essential job functions. Persons with disabilities requesting accommodations may contact the agency recruiter.