Administrative Assistant, Career Development Center

Johnson County Community College

Position: Administrative Assistant, Career Development Center

Department: Student Success & Engagement

Type of Position: Full-time Hourly

Exemption Status: Non-Exempt

Work Schedule, Hours per week: 40 hours / 5 days a week

Opportunity for hybrid schedule: No

Starting Salary Range: $18.63-$23.84, based on relevant years of work experience.

The Administrative Assistant, Career Development Center supports the College’s mission by serving as the administrative backbone of the department through efficient office coordination, accurate data management, and dedicated event support. The role orchestrates transfer of student and employer campus visits, coordinates travel and payroll administration, and ensures institutional compliance. By monitoring the departmental budget, managing essential resources, maintaining physical and digital records, and generating key performance reports, this position directly enhances operational efficiency and advances student and employer engagement.

• High School Diploma or equivalent and 3+ years of related experience.

• Scheduling & Event Coordination
  • Manage all transfer student campus visits for advising and admissions, as well as coordinating employer visits.
  • Assist in planning, organizing, and executing special departmental projects and events.
• Office & Administrative Operations
  • Coordinate staff administrative functions, including timecard review/submission for payroll and maintaining supplemental contracts.
  • Organize and oversee travel arrangements for department personnel.
  • Maintain knowledge of department policies to ensure all operations align with institutional standards.
• Data & Records Management
  • Assist with the maintenance and continuous updating of the Job Link database.
  • Maintain and organize both physical and electronic departmental files for easy retrieval and security.
• Financial & Resource Oversight
  • Prepare and monitor the department budget.
  • Manage inventory and order office supplies to ensure uninterrupted operations.
• Communications & Reporting
  • Draft general professional correspondence on behalf of the department.
  • Formulate and distribute monthly department reports to track progress and metrics.
• Other duties as assigned

• Health insurance with some employer-paid options.
• Life insurance & AD&D (employer provided).
• Retirement plans (403(b), 457(b), and KPERS).
• Employer-paid 8% contribution into a 403(b) with no match required.
• Paid time off (vacation, sick, personal, and floating holidays).
• 14 paid holidays.
• Full tuition reduction for JCCC credit courses (for employee and eligible dependents).
• Tuition reimbursement / assistance for non‑JCCC courses.
• Free access to the Gym on campus for all employees and dependents.
• Discount to the Hiersteiner Child Development Center.

Johnson County Community College is an equal opportunity employer and equal access institution. The College does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with relevant civil rights laws.

Inquiries concerning compliance with nondiscrimination policies may be referred to the appropriate office as outlined above.