Executive Coordination and Communication Specialist

EXECUTIVE COORDINATION AND COMMUNICATION SPECIALIST

At RSP & Associates,
RSP stands for Reimagine School Planning. We help school districts across the Midwest make decisions that impact students, families, educators, and communities for generations to come.

The Executive Coordination and Communication Specialist is more than an executive support position. It is a trusted partner to the CEO and a central connector across the organization. This individual helps coordinate priorities, strengthen communication, support client relationships, and ensure organizational initiatives move forward with consistency, professionalism, and purpose.

If you enjoy bringing clarity to complexity, creating exceptional experiences for others, and contributing to meaningful work that positively impacts communities, this is an opportunity to be part of something bigger than administrative support, it is an opportunity to help reimagine the future of school planning.

• Serve as a primary executive coordination and communication resource for the CEO and executive leadership.
• Greet clients, visitors, and guests in a professional, welcoming, and service-oriented manner.
• Answer, direct, and manage incoming phone calls and inquiries with professionalism and responsiveness.
• Manage calendars, client contacts, meeting coordination, and executive communications.
• Organize and schedule in-person meetings, virtual meetings, appointments, and organizational discussions.
• Prepare, coordinate, and track follow‑up communication, meeting summaries, and action items.
• Maintain clear, timely, and professional communication with clients, vendors, consultants, and internal team members.
• Assist in ensuring consistency in organizational messaging, communication standards, and professional presentation.
• Support internal communication coordination between departments, leadership, and project teams.
• Draft, review, edit, and proofread correspondence, presentations, reports, and organizational materials for professionalism, clarity, and consistency.
• Help facilitate communication follow‑up to support accountability and organizational responsiveness.

• Support project coordination, communication tracking, and task management within Asana.
• Create, update, and maintain report templates, presentation materials, and administrative documents.
• Edit reports, presentations, graphics, and visual materials for quality, professionalism, branding consistency, and communication effectiveness.
• Enter and organize meeting notes, project updates, client responses, and communication records.
• Maintain and update client profile sheets and organizational records.
• Assist with research, event coordination, template development, and administrative projects as assigned.
• Track project milestones, organizational priorities, and follow‑up items to help ensure deadlines and commitments are met.
• Support coordination of executive initiatives and organizational improvement efforts as directed.

• Exceptional verbal and written communication skills with the ability to communicate professionally across all levels of the organization.
• Strong interpersonal skills with the ability to build positive working relationships internally and externally.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize responsibilities and effectively manage multiple deadlines and competing priorities.
• Professional demeanor with a positive, proactive, and service‑oriented approach.
• Ability to maintain confidentiality, discretion, and professionalism in sensitive situations.
• Strong coordination, problem‑solving, and communication management skills in a fast‑paced environment.
• Ability to adapt communication style and approach based on audience, urgency, and organizational priorities.

• Microsoft Office Suite (Excel, Outlook, PowerPoint, Teams, and Word)
• Adobe Creative Suite (Acrobat, Adobe Express, and familiarity with InDesign, and Illustrator)
• Other Platforms (Menti, Poll…