Administrative Assistant- Kansas

The Administrative Assistant is a key member of the Jewish Federation of Greater Kansas City team, providing high-level administrative support to executive leadership, the Board of Directors, and staff. This role ensures smooth and efficient operations, fosters a professional and welcoming environment, and contributes to the success of Federation programs and initiatives.

The ideal candidate is a proactive problem-solver with exceptional organizational and communication skills, exercising sound judgment, discretion, and professionalism in a dynamic, mission-driven environment.

This position reports directly to the Chief of Staff and works closely with the President & CEO, Chief Operating Officer, and the broader Federation staff.

This is a part-time, non-exempt position working in-office Monday to Thursday from 9AM-3PM and 1-2 evenings a month.

• Provide comprehensive administrative support including calendar management, scheduling, and coordination of meetings and events.
• Serve as a primary liaison between executives, staff, and external stakeholders, ensuring professional and timely communication.
• Prepare, review, and maintain correspondence, reports, presentations, and other documents with a high degree of accuracy and confidentiality.
• Coordinate travel arrangements, itineraries, and logistics for leadership as needed.
• Assist in managing priorities and follow-up on action items to ensure deadlines and goals are met.
• Support leadership in preparing for board meetings, donor interactions, and other high-level engagements.
• Uphold discretion in handling sensitive and confidential information while representing the organization with professionalism.
• Other duties as assigned.

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills; ability to draft professional correspondence and materials.
• High level of discretion, integrity, and judgment in handling confidential information.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with other productivity tools.
• Strong problem-solving skills and proactive approach to anticipating needs.
• Ability to build positive relationships and interact effectively with diverse stakeholders, including board members, donors, and community partners.
• Bachelor’s degree is preferred or equivalent combination of education and experience.
• Experience in a nonprofit or Jewish communal setting is a plus but not required.

Salary Range: $20-25 per hour