Executive Assistant (SCR

Important Recruitment Information for this vacancy

• Job Posting closes:
  Open until Filled
• Required documents uploaded by:
  All required documents listed below must be attached to your application within 2 days of applying for your application to be considered complete.

Agency Information:

Kansas Department for Aging and Disability Services

* Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency*

https://(Use the "Apply for this Job" box below)./

• Who can apply:
  Anyone
• Classified/Unclassified Service:
  Unclassified
• Full-Time/Part-Time:
  Full-Time
• Regular/Temporary:
  Regular
• Work Schedule:
  
  M-F
• Eligible to Receive Benefits:
  Yes
• Veterans' Preference Eligible:
  Yes
• Disability Preference Eligible:
  Yes
• Search
• Compensation:
  Up to a maximum salary of $47,486.00 annually.

Up to a maximum salary of $47,486.00 annually.

• * Salary can vary depending upon education, experience, or qualifications.*

• Comprehensive medical, mental, dental, vision, and additional coverage
• Sick & Vacation leave
• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
• Paid State Holidays (designated by the Governor annually)
• Fitness Centers in select locations
• Employee discounts with the STAR Program
• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary:

The Executive Assistant provides high-level administrative and operational support to the Superintendent of the Hospital. This role requires discretion, strong organizational skills, and the ability to manage complex schedules, communications, and projects in a fast-paced healthcare environment. The Executive Assistant serves as a key liaison between executive leadership, clinical departments, external stakeholders, and regulatory bodies.

• Manage the Superintendent’s calendar, including scheduling meetings, appointments, and travel arrangements
• Prepare agendas, reports, presentations, and briefing materials
• Screen and prioritize incoming communications and correspondence
• Ensure the Superintendent is prepared for meetings, events, and decision-making activities
• Track and follow up on action items and key initiatives
• Oversee day-to-day administrative functions of the executive office
• Maintain office supplies, equipment, and organization
• Coordinate travel, expense reports, and reimbursements
• Support onboarding and coordination for executive-level staff or visitors

• Assist with special projects, strategic initiatives, and organizational priorities
• Monitor project timelines and provide status updates
• Support hospital-wide initiatives related to quality, compliance, and performance improvement
• Help coordinate events, trainings, and leadership activities including tracking revisions.

• Coordinate events, trainings, and leadership activities, including logistics, materials and updates.
• Assist with special projects, performance improvement initiatives, and departmental goals
• Track deadlines and deliverables for leadership projects
• Support staffing and scheduling coordination as needed
• Help prepare data reports, dashboards, and basic analytics for leadership review

• Handle sensitive and confidential information with the highest level of discretion
• Ensure compliance with hospital policies, procedures, and regulatory requirements (e.g., HIPAA)
• Maintain secure filing systems for executive and organizational documents

Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary.

• Minimum of 3–5 years of executive administrative support experience, preferably in a healthcare or behavioral health environment
• Exceptional organizational and time-management skills, including managing complex…