Administrative Coordinator

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results – for our people, our clients, and our company.

We’re a people-centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.

Olsson isseekinga highly organized and proactive Administrative Coordinator to support our

Telcomteam in Kansas City.

Inthis role, you will serve as a key partnertotechnical professionals, helping ensure projects, office operations, andteam activities run smoothly and efficiently.

This position requires the abilitytotravel between our Kansas City North and Kansas City South office locations as neededto support team and business operations.

The ideal candidatethrives in a fast-paced environment, enjoys building relationships across teams, andtakes pride in keeping projects and operations organized. You will play an essential role in projectsetup, documentmanagement, contract administration,team coordination, scheduling, and office supportwhile collaborating with engineers, project managers, clients, and internal departments.

This position is ideal for someone who enjoys balancing multiple priorities, solving problems, and providing exceptional supportto both project teams and office operations.

• Provide administrative supporttothe
  
  Telecomteam, including project coordination, scheduling, documentation, and communication.
• Abilitytotravel between the Kansas City North and Kansas City South offices as needed.
• Serve as a primary pointof contact for administrative support across multiple project teams.
• Coordinate meetings, video conferences,travel arrangements,training sessions, andteam events.
• Maintain projectrecords, folders, permissions, and documentation using platforms such as SharePoint, Smartsheet, Deltek, and Google Workspace.
• Supportprojectsetup,tracking, and data accuracy across company systems.
• Prepare, review, and organize contracts, proposals, amendments, NDAs, MSAs, and other project-related documents while ensuring compliance with company standards.
• Produce and formatmeeting agendas, meeting minutes, reports, presentations, and other client-facing deliverables.
• Assist technical staff with documentquality control, formatting, and project documentation needs.
• Facilitate communication between project teams, clients, vendors, and internal departments.
• Respondto routine and non-routine inquiries with professionalism, discretion, and excellent customer service.
• Coordinate expense reporting, reconciliation, and other administrative processes.
• Supportfrontdesk operations by welcoming guests, managing incoming calls, handling mail distribution, andmaintaininga professional office environment.
• Assist with office events, employee engagement activities, vendor coordination, office moves, and other operational initiatives.
• Occasionallytravelto nearby office locations as neededto provide administrative coverage and support.
• Identifyopportunitiesto improve processes, increase efficiency, and enhance the overall team experience.
• Working collaboratively with others.
• Taking ownership of your work and delivering high-quality results.
• Creating organized and efficient processes.
• Supportingteamsthatpositivelyimpactcommunities.
• Building strong relationships and providing exceptional customer service.

• Associate degree in Business Administration ora related field preferred.
• 3+ years of experience in an administrative, project coordination, office operations, or professional services environment.
• Strongproficiencyin Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, Deltek, or similar business platforms.
• Exceptional organizational skills withthe abilityto manage multiple priorities and deadlines.
• Strong written and verbal communication skills with a professional and customer-focused approach.
• High attention to detail and commitment to accuracy.
• Abilityto build trusted relationships with technical staff, leadership, clients, and business partners.
• Strong problem-solving skills and a proactive mindset.
• Abilitytomaintainconfidentiality and exercise sound judgmentwhen handling sensitive information.
• Physical abilityto liftandtransportitems upto 30 pounds.

In this role,you'llbe anessentialpart of a collaborative

Telecomteam, helping engineers and project managers stay focused on delivering exceptional work for clients and communities. Your organizational skills, attention to detail, and abilitytoanticipateteam needs will directly contribute to the success of projects and the overall office experience.

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Olsson specializes in engineering and design, client advisory services, planning, field services, and…