Contract Specialist - Public Works

The City of Overland Park has a full-time Contract Specialist - Public Works position available in the Public Works Department.

Prepares, reviews, issues and monitors bid documents; reviews and evaluates bid proposals; prepares, reviews and issues contract documents; and ensures that contracted parties comply with contract provisions as directed by staff. Provides assistance regarding contract administration to Public Works personnel, other city departments; and consultants and contractors doing business with the City. Uses professional and technical skills in the preparation of contracts and project bids for consulting services, construction of new buildings;

renovation, remodeling, or repair of existing facilities; or for capital improvement projects for Parks and Recreation facilities. Work involves compiling and maintaining standardized and specialized bid and contract documents; preparing construction bid packages from technical plans and specifications; monitoring performance of and compliance with existing construction and/or service contracts; and providing assistance in service, cost and/or dispute resolution negotiations between contracted parties.

Work may also involve issuing emergency contracts; assisting others in the bidding of and issuing contracts for projects under the provision of state statutes for public notice and advertising; and preparing and issuing letter contracts for projects not requiring competitive bids.

• Executes the Public Works contracting program through completion of contracting documents for engineering services, construction and purchase of materials, ensuring compliance with insurance and bonding requirements, reviewing and facilitating approval of payment requests, coordinating with legal staff on contract law issues, and assisting project manager with change orders, liquidated damages, contract negotiations, contract claims and project closeouts.
• Prepares and monitors agreements with Johnson County, other municipalities and agencies. Prepares invoices to Johnson County and other agencies as required. Prepares Consultant and Vendor Agreements. Prepares construction contract documents for all types of projects and ensures engineer's estimates are prepared for each project to be bid.
• Acts as a point of contact, along with the Law Department for contractual items needing City Council approval. Ensures that all items have been approved by legal staff and appropriate action memos have been prepared and approved prior to finalizing on-line agenda and paper agenda packets.
• Schedules and participates in formal bid openings for sealed bidding procurement; prepares bid tabulations and analyzes bids to determine responsiveness to the solicitation; assists with pre-award survey and price analysis by comparing bids to historical pricing information and other factors, assists project manager in evaluating bidder responsibility based on previous contract performance; assists project manager in preparing any necessary justification for bid awards;
  
  and monitors performance of contracted parties. Prepares contracts to be executed upon being awarded by City Council, City Manager or Director of Public Works.
• Reviews contractor pay estimates and miscellaneous contract invoices (e.g. testing, consultant, architect, appraiser, review appraiser, ownership searches, Johnson County and other agencies, equipment vendors, and material vendors) and verifies accuracy of calculations before obtaining Department approval and submission to Finance Department for payment. Works with the companies submitting invoices to resolve any problems with invoicing prior to processing.
• Assists and trains personnel in Public Works and other departments on contract preparation, progress monitoring, payment procedures, easement recording and procurement policies. Obtains tax-exempt numbers from State and forwards to appropriate contractors; and obtains updated insurance certificates from contractors, consultants, and architects for Department projects.
• Prepares and/or reviews easement and right-of-way documents, assists Public Works personnel, consultants and appraisers in acquisition of easements. Validates ownership when necessary through use of County records and title companies. Tracks status of easements for project managers. Recorded Easements and right-of-way documents with County for Public Works and Planning and Engineering Services. Processes payment and forwards copies of recorded documents and payments to property owners as required.
• Creates new and revises existing standardized agreements/contracts for various types of work as needed. This includes consultant agreements, vendor agreements, construction agreements, design-build agreements, and construction manager at risk agreements. Works with project managers and the Law Department for the review and final approval for standard agreements and contract documents.
• Analyzes requirements for complex contracts and recommends the…