Project Billing Supervisor Details | Family of Companies

Project Billing Supervisor

Location:

Overland Park, KS, US

Company:
Black & Veatch Family of Companies

• Be responsible for daily supervision of a small group of billing staff
• Serve as key resource for project billing staff regarding both systems and processes
• Be responsible for invoicing of assigned projects and ensuring contract terms are followed regarding correct billing rates and schedules
• Work closely with Project Accountants and Project Controls personnel
• Serve as trusted business advisor to management related to project billing
• Provide resolution of intermediate issues
• Ensure the project is in compliance with contractual obligations, as appropriate
• Work under minimal supervision

• Generate, audit, and distribute draft invoices and/or credit memos to Project Management for review based on understanding of contract. Obtain appropriate approval and distribute accordingly. Research and resolve basic to moderately complex invoice matters.
• Review and may generate tax calculations to ensure accurate billing.
• Monitor cash collections for assigned group by actively communicating aging risk to project management to determine necessary collection actions. Communicate with clients regarding past‑due invoices.
• Support project invoicing related analysis, as assigned by providing requested information.
• Provide support for client and annual Black and Veatch audit activities.
• Support continuous improvement efforts and the change management effects associated with the implementation of improvement.
• Open projects for billing in the accounting system. Obtain confirmation from subject‑matter experts that setup is appropriate.

• Communicate and compile project financial information to management for assigned project and/or business area. Identify and communicate material variances.
• Support evaluation, development and implementation of project billing tools & procedures that enhance and improve overall results of assigned project and/or business area.
• Complexity and volume includes at least one of the following: multiple contracts, multiple task orders, and/or purchase orders.

• Supervise work of others. Responsible for monitoring workload and providing day‑to‑day guidance for assigned staff. Typically oversees performance management, career planning, recognition, learning and development, and corrective actions.

• Primary internal clients are project managers, project controls, finance managers, and finance directors.

• Supervise work of others. Responsible for hiring, discipline, and pay administration of subordinates.

• Typically 4+ years related experience, preferably two years in a project billing environment.

• Microsoft Word, Excel, PowerPoint – Intermediate
• Knowledge of Black & Veatch Systems – Intermediate
• Knowledge of percent complete accounting – Basic
• Technical accounting knowledge – Basic
• Knowledge of foreign currency terminology and concepts – Basic

• Organizing
• Planning
• Written communications
• Informing
• Peer Relationships
• Dealing with ambiguity
• Business acumen
• Problem solving
• Developing direct reports and others

• Bachelor's Degree in Accounting or Finance, or related experience.
• All applicants must be able to complete pre‑employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Hybrid or flexible work options may be offered after the first 90 days of employment based upon manager discretion, job performance and work assignments.

FIN:
Finance

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