Project Invoicing Associate

This position involves partnering with office project finance and management teams across the firm to support 4for4 performance items regarding project cost presentation and invoicing to HNTB’s clients.

• Produces project and client specific contract/task orders in an invoice deliverable package in conjunction with Project Managers/project finance teams to meet the compliance/accuracy requirements for each unique invoice package.
• Assists Project Managers and Finance staff by performing monthly financial analysis and gross revenue reconciliation of costs invoiced compared to gross revenue earned on all contractually reimbursable projects.
• Organizes review of the Client Invoice Mapping (CIM), billing notes, Pay When Paid (PWP) terms and contractual validation and updates CIM timeline with clients as necessary.
• Performs weekly reconciliations of amounts posted in AR against amount reported as approved invoice status.
• Maintains tracking files and reports on the firm’s subconsultant costs subject to contract terms. Ensures payments are released to subconsultant via corresponding Accounts Receivable invoice.
• Reviews and tracks outstanding balances billed and provides updates to appropriate parties on delinquency balance with potential resolutions on those balances.
• Performs other duties as assigned.

• High school Diploma/GED or equivalent and 2 years of invoicing or related experience.

• Knowledge of basic billing processes - able to work mostly independently on simpler projects
• Above average communication skills (verbal and written)
• Attention to detail, organizational and time management skills
• Prioritize effectively

• Bachelor's degree in Accounting, Finance or related field
• Basic understanding of Excel

Overland Park, KS (Metcalf Office)

HNTB provides a fair and equal employment opportunity for all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. The HNTB Companies ensure nondiscrimination in all programs and activities in accordance with Title VII of the Civil Rights Act of 1964.

Any applicant with limited English proficiency or a qualifying physical or mental disability who believes they require a reasonable accommodation for any part of the application or hiring process should contact us at Reas or call  for assistance. HNTB will make determinations on requests for accommodations on a case‑by‑case basis. Hearing and speech impaired individuals who seek assistance or accommodation in applying for a position via TTY may dial 711 in the United States.

Instruct the TTY operator to call  and select option 5 for TTY service. Please indicate to the HNTB agent that you are a candidate seeking assistance in the job application process. Please note that The HNTB Companies will not accept any resume submitted via this email address. To properly submit your application to the HNTB Companies, and to ensure that our recruiters have immediate access to your resume/CV, please search our open positions online, and apply directly through our careers website.

HNTB has implemented the following policy as part of its longstanding commitment to compliance with all applicable affirmative action requirements. HNTB agrees to post in conspicuous places, available to employees and applicants for employment, this affirmative action policy. HNTB is a federal contractor subject to Section 4212 of the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended ("Section 4212") and Section 503 of the Rehabilitation Act of 1973, as amended ("Section 503").

Accordingly, it is HNTB’s policy to take affirmative action to employ and advance in employment protected veterans (disabled veterans, recently separated veterans, Armed Forces Service Medal veterans, or active-duty wartime or campaign badge veterans) and individuals with disabilities at all levels of employment, including the executive level. HNTB also will…