OMNI Administrative Assistant

Overview

Omni Air International is a private airline providing tailored passenger and government charter services. We are committed to exceeding expectations, with satisfaction and safety as our measure of success. We pride ourselves on providing employees a work experience built on family values. Our employees' contributions impact the lives of passengers daily. Our comprehensive benefits package is designed with you in mind: medical, dental, vision, company‑paid life insurance, 401K with company match, employee assistance program and more.

• Manage the front reception area, welcome guests/visitors and distribute badges, answer phones and transfer calls, receive/sort/file mail, sign for packages and notify receiving parties
• Update and maintain temporary badge audit as per TSA requirements
• Assist with logistics support for customer visits and meetings and conference room preparation
• Order, distribute and track office supplies, business cards, branded materials, etc.
• Provide administrative assistance and project management to the President as needed
• Assist with Sales, Marketing and Business Management team projects as needed
• Oversight and management of special projects and committees
• Other duties as required

• Must hold a valid driver's license
• Strong organizational and analytical skills
• Professional proficiency in oral, written, and interpersonal communication skills
• Maintain high confidentiality
• Ability to manage multiple projects with various completion requirements in time-sensitive environments
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint and Excel
• Must be able to pass a 10-year Background/Criminal check and pre-employment drug screen
• Must be legally authorized to work in the United States for any employer without sponsorship

• High School Diploma or G.E.D.
• 2-3 years' experience as an Administrative Assistant
• Administrative and supervisory experience preferred
• Social media skills
• Aviation industry experience a plus

• Stand - 15%
• Walk - 15%
• Sit - 70%
• Lift up to 25 lbs

• Ability to handle numerous activities at once and complete in a timely manner
• Work with limited supervision and possess impeccable attention to detail, excellent customer service and organizational skills
• Must be able to identify and resolve problems in a timely manner, gathering and analyzing information skillfully with detail
• Ability to make decisions which have significant impact on the department's credibility, operations, and services
• Ability to develop business resources, compose letters, outlines, memoranda, and basic reports

Drug Free Workplace, Equal Opportunity Employer M/F/Disability/Veterans/VEVRAA Federal Contractor/Sexual Orientation/Gender Identity

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Military and civilian service alumni are encouraged to apply.

Education:

High School (required). Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.