Administrative Assistant; Parks

Administrative Assistant (Parks) page is loaded## Administrative Assistant (Parks) locations:
HQtime type:
Full time posted on:
Posted 6 Days Agojob requisition :
JR103591#
** Organization
* * Parks Department# #
** Pay**$18.97# #
** Pay Frequency
** Hourly# #
** Full Time / Part Time
** Full time# #

Job Summary Under general supervision, performs difficult and responsible secretarial support for the Director of Parks by performing the following duties.
All candidates conditionally offered transfer, promotion or initial hiring into a DOT/safety-sensitive position shall submit to testing for drugs and alcohol and test negative before performing any job functions that are safety-sensitive or require a CDL. External job applicants with a confirmed positive drug or alcohol test result shall be denied employment and shall be required to wait one year before applying for another position within Tulsa County.#

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Job Description Essential Job Functions
• Receive visitors, clients, and vendors for Parks Department.  
• Receive telephone calls, interview callers, determine nature of business and whether they have an appointment; take messages, give authorized information, or transfers calls.

• Open, sort and distribute incoming mail.

• Maintain calendar for Conference Rooms and Director’s calendar.

• Perform a variety of internet research functions, work processing, filing, emailing, and faxing.

• Responsible for scheduling meetings, posting meeting dates and times, notifying committee members, preparing, and posting agendas by designated time, send copies of agenda to all parties involved including the PIO.

• Attend meetings, take, and transcribe minutes of meetings.

• Proof communications and reports.

• Make and distribute copies of meeting minutes, reports, and other types of printed communications.

• Type narrative and statistical or accounting reports from rough draft or straight copy.

• Organize and maintain various other files in alphabetical and numerical format.

• Extract information, purge files and insert new material.

• Operate related office equipment.

• Compose and prepare correspondence, reports, contracts, statistical data, and other material.

• Gather, assemble, and summarize information and data for executive action and fiscal information for periodic and special reports.

• Provide secretarial support for the Director and Department as needed.

• Identify needs and submit work orders to the Building Operations Division for facility needs such as light bulb replacement, structural or hardware needs, appliance repair or other items as determined.# # Additional

Job Description Required Skills, Knowledge, and Abilities Skill in receiving visitors; in maintaining accurate records and files; in proofreading; in using a personal computer, calculator, and other related office machines; in Microsoft Word and Excel as proved by passing a basic test; and in typing from straight copy as proved by passing a key boarding test (45 WPM).Knowledge of clerical procedures and records;

of spelling, punctuation, business English; of office methods and procedures; of laws, ordinances and regulations governing County financial matters; of departmental policies and procedures; of computer functions, such as Microsoft software such as Word, Excel, and Access; and of other services provided or available in the community.

Ability to organize and accomplish a variety of clerical duties; to exercise initiative and independent judgement; to perceive clerical errors; to understand and follow oral and written instructions; to understand and follow departmental policies and procedures; to maintain confidential information; to exercise tact, patience, and courtesy in dealing with others; to speak clearly, distinctly and in a pleasing tone; and to cooperate and work with others.

Supervisory Responsibilities   This job has no supervisory responsibilities.

Qualifications    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with…