Office Administration Associate - Transition Academy Students

Office Administration Associate

Transition Academy – Work‑Based Learning

Reports To: Human Resources and WBL Coordinator
Job Status: Non‑Exempt

DAYS/HOURS OF JOB: Monday, Tuesday, Wednesday & Friday (Quarter 1 and Quarter
2)
Shift 1: 9:00 am – 1:00 pm
Shift 2: 1:00 pm – 4:30 pm
Duration: 4 to 12 weeks

Provide support for office administration departments by facilitating day‑to‑day clerical duties and logistics.

• Welcoming visitors and directing them to the relevant office or personnel.
• Answering phone calls, responding to emails, and handling printing and document preparation including office correspondence, memos, resumes, and presentations.
• Data entry and record keeping.
• Coordinating and managing appointments, meetings, and conference‑room schedules to prevent duplicate bookings.
• Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
• Maintaining general office files and files related to the company’s operations.
• Overseeing the maintenance of office supplies and equipment.
• Performing other relevant duties as needed.

• Enrollment as a Transition Academy student.

• Open‑mindedness and willingness to learn.
• Cooperative spirit.
• Time management skills.
• Professional communication skills.
• Basic reading, writing, and math skills.
• Basic Microsoft computer literacy skills.
• Organizational skills.
• Critical thinking skills.
• Quick‑learning abilities.
• Detail‑oriented approach.
• Ability to participate in physical activity, stand, sit and walk for extended periods of time, lift light to moderate loads, and bend, lift, and stand regularly.

• Maintain CPR/First Aid certification.
• Criminal arrest check will be conducted through OSBI; under Title 56, HB 1790, applicants with any felony or misdemeanor conviction, guilty plea, or plea of nolo contendere are not eligible for employment unless a waiver is obtained from the Office of the Director, DDSD, Department of Human Services, or designees.
• Community Services Registry check (HB 1790) will be conducted through DDSD, Department of Human Services; individuals listed on the registry are ineligible to work for A New Leaf.
• Employees and A New Leaf are engaged in an at‑will employment relationship, meaning either party may terminate the relationship at any time with or without reason and with or without notice.

The student must complete an application and interview with the manager of the assigned work‑based learning site for office administration.