Accounting Supervisor - Human Services

Contact information

• Location 630 FLORENCE AVE,OWATONNA, MN, ,United States
• Base Pay $87,817.00 - $ / Year
• Employee Type Full-Time Exempt
• Manage Others Yes

• Name Steele County Human Resources
• Phone

Job Description

Job Title: Accounting Supervisor

Department: Human Services

Immediate Supervisor: Director of Human Services

FLSA Status: Exempt

DBM Rating: C44

Union: N/A

Under the direction of the Director of Human Services and with coordination of the Finance Director, the Accounting Supervisor is responsible for the daily supervision, oversight, direction, and administration of staff engaged in carrying out accounting and office-related functions to maintain all financial records, accounts, billing, accounting receivable, accounts payable, and fiscal transactions; prepare and help manage the department budget; prepare and/or oversee the preparation of multiple, complex fiscal/statistical reports;

implement, modify, and manage automated accounting systems, oversee and manage the department staff. This position will also have direct oversight over grant management from a fiscal perspective.

• Supervises and directs the activities of staff to ensure compliance with policies, procedures, rules, and regulations.
• Interviews and selects staff.
• Oversees staff development and training.
• Supervises, assigns, directs and oversees work performance to ensure compliance with department and program requirements, guidelines, policies and procedures.
• Informs director(s) regarding personnel issues, performance issues, and needed actions.
• Completes staff evaluations, disciplinary actions, and addresses complaints and problems.
• Interprets federal, state and county policies and procedures for staff.j
• Oversees and adjusts staff caseloads and assignments.
• Conducts staff meetings, communications, orientations, and trainings.
• Provides support and consultation to staff.
• Collaborates in development of departmental policies and procedure.
• Is a liaison to the Finance Department and to boards and committees as directed.
• Budget and Reporting
• Assists director with the development and management of the department budget including forecasting expenditures and revenues.
• Analyze trends and report pertinent data to department director and Finance Director.
• Prepare monthly, quarterly, and annual financial and statistical reports to ensure compliance and timely reimbursement, involving multiple and complex funding sources.
• Oversight, completion, and management of all grant requirements and reporting from a fiscal perspective.
• Manages accounts payable, billing, billing rates and accounts receivable for the department. Oversee accounting entries, transactions, and reconciliations. Approve expenditures and monitor revenues. Makes adjustments and corrections and provides documentation the to Finance department.
• Oversees processing of bills, vendor claims, and monthly invoices for clients and all third
• party reimbursements.
• Reviews vendor agreements and contracts from a fiscal perspective.
• Analyze accounting and collections issues and implement solutions or correct deficiencies in existing processes. Monitors and files for revenue recapture as necessary.
• Monitors and reviews cash drawer for accuracy.
• Monitors all credit card payments.
• Manages collection of NSF or returned checks.
• Oversees and manages access to purchasing account for department.
• Manages and recommends necessary financial software requirements.
• Submits requests for journal adjustments to the Finance department.
• Submits all finance/accounting related board requests to Directors for their review.
• Reports any required reporting discrepancies or accounting adjustments to the Finance Director.
• Develops and maintains department coding for financial, statistical, and receivable systems related to reimbursement, fiscal reporting, and cost accounting.
• Manages revenue and expenditures accounts onIFS for accuracy, initiates correction processes as necessary; consults with Finance Director as necessary.
• Manages department portion of the county audit under direction of the Finance Director.
• Implements new standards and policies under Finance Director’s guidance.
• Assures all statutes and regulations related to all accounting activities are effectively and professionally administered. Adjusts operational procedures accordingly.
• Participates in appeal hearings as necessary.
• Coordinates with other services providers to ensure client support and delivery relating to client budgets and billing.
• Maintains…