Personal Assistant to the Managing Partner

Personal Assistant to the Managing Partner at Bbf.

About the role We are seeking a dedicated and proactive Personal Assistant to support the Managing Partner at Bbf, a dynamic firm located in Athens, Greece. This role is essential for ensuring the efficient operation of the executive's daily activities and will involve a variety of administrative and organizational tasks. The ideal candidate will possess excellent communication skills, a strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

• Location:
  
  Athens, Greece
• Engagement:
  Full-time
• Salary:
  Competitive, commensurate with experience
• Visa:
  Assistance available for the right candidate

• Provide comprehensive administrative support to the Managing Partner, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Prepare and edit correspondence, reports, and presentations to ensure clarity and professionalism.
• Act as the first point of contact for internal and external stakeholders, handling inquiries with discretion and professionalism.
• Coordinate logistics for meetings, including venue selection, catering, and technology setup.
• Maintain and organize files, documents, and records to ensure easy access and retrieval of information.
• Conduct research and compile data to assist in decision-making processes and strategic planning.
• Monitor and manage expenses, preparing reports for budget tracking and financial planning.
• Assist in the preparation of agendas and minutes for meetings, ensuring follow-up on action items.
• Foster a positive and productive work environment by supporting team dynamics and collaboration.
• Handle personal tasks for the Managing Partner as needed, ensuring a balance between professional and personal commitments.
• Stay updated on industry trends and developments to provide informed insights and recommendations.
• Collaborate with other team members and departments to facilitate communication and project coordination.

• Proven experience as a Personal Assistant or in a similar administrative role, ideally supporting senior executives.
• Exceptional organizational skills with the ability to prioritize tasks effectively and manage time efficiently.
• Strong written and verbal communication abilities in both Greek and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• High level of discretion and confidentiality when handling sensitive information.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
  
  Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment.

• Experience in the finance or consulting sectors, providing insight into industry-specific practices.
• Familiarity with CRM software and other digital tools that enhance productivity and communication.
• A degree in business administration, management, or a related field is a plus.
• Multilingual capabilities beyond Greek and English, enhancing communication with diverse stakeholders.

The successful candidate will be proficient in various software applications, including Microsoft Office Suite, Google Workspace, and project management platforms. Strong interpersonal skills are essential for effective communication with team members and external partners. The ability to handle multiple tasks simultaneously while maintaining a high level of accuracy is crucial for this role.

This position is based in Athens, Greece, and requires a full-time commitment. The salary will be competitive and aligned with the candidate's experience and qualifications. Bbf is committed to supporting the right candidate with visa assistance if required. The role may involve occasional travel or extended hours depending on the demands of the Managing Partner's schedule.