Operations Assistant

About the role

As an Operations Assistant at Scorpiogroup, you will play a crucial role in supporting the daily operations of our dynamic team. Your responsibilities will involve a variety of administrative and operational tasks that ensure the smooth functioning of our projects and initiatives. This position is ideal for individuals who thrive in fast-paced environments and are eager to contribute to a growing organization.

You will work closely with various departments, providing essential support that drives our mission forward.

Location:

Athens

Engagement:
Full-time

Salary:
Competitive, commensurate with experience

Visa:
Sponsorship available for qualified candidates

• Assist in the coordination and execution of operational processes to enhance efficiency and productivity across the organization.
• Manage scheduling and logistics for meetings, ensuring all necessary materials and resources are prepared in advance.
• Maintain and organize operational documentation, including reports, contracts, and correspondence, to ensure easy access and compliance.
• Collaborate with team members to track project progress, deadlines, and deliverables, providing updates to management as needed.
• Support the onboarding process for new employees, including preparing training materials and facilitating orientation sessions.
• Handle inquiries from clients and vendors, providing timely and professional responses to enhance relationships and service quality.
• Monitor inventory levels and assist in procurement processes to ensure that necessary supplies and resources are available.
• Utilize project management tools to assist in planning and executing operational projects, ensuring adherence to timelines and budgets.
• Conduct research and analysis to support decision-making processes and identify areas for operational improvement.
• Assist in the preparation of presentations and reports for internal and external stakeholders, ensuring clarity and professionalism.
• Participate in team meetings, contributing ideas and feedback to foster a collaborative work environment.
• Support various ad-hoc projects as assigned by management, demonstrating flexibility and a willingness to learn.

• A minimum of 2 years of experience in an operations or administrative role, preferably in a fast-paced environment.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent verbal and written communication skills in both Greek and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
• Ability to work independently as well as collaboratively within a team.
• Strong attention to detail and problem-solving skills, with a proactive approach to identifying and addressing challenges.

• Experience in the technology or consulting sectors is a plus.
• Familiarity with customer relationship management (CRM) systems and data analysis tools.
• Knowledge of process improvement methodologies, such as Lean or Six Sigma.
• Previous experience in a role that required interaction with clients or stakeholders.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with project management tools (e.g., Trello, Asana, or similar)
• Strong communication and interpersonal skills
• Ability to analyze data and generate reports
• Time management and organizational skills

This position is based in Athens, and candidates should be prepared to work full-time hours.

The salary for this role is competitive and will be determined based on the candidate's experience and qualifications.

Scorpiogroup is committed to fostering a diverse and inclusive workplace, and we encourage applications from individuals of all backgrounds.

Visa sponsorship is available for qualified candidates who may require it.