Administrative Specialist Senior

Description

The Division of Emergency Management (EM) is hiring an Administrative Specialist Senior that:

• Provides high-level professional administrative support to internal staff and leadership related to an agency’s business operations.
• Performs duties in the oversight of intricate processes such as activities involving mandated regulations or procedures, comprehensive research, or collaboration with internal and external stakeholders.

• Audits County Emergency Management budgets, workplans, training, exercise, rescue requirements and other documents to determine eligibility for Emergency Management Performance Grant (EMPG) programs.
• Maintains check log and county budget spreadsheets.
• Assists with EMPG, mitigation, and public assistance site visits.
• Enters information into WebEOC and/or Survey 123.
• Updates contact lists, monitors KYEM Form 400s, updates/receives KYEM Form 50s, tracks 308 forms; assists regional storm roll‑up.
• Manages Area Office in absence of Area Manager.
• Interprets rules, regulations, policies to local personnel to assure Agency compliance.
• Verifies County Emergency Plans are in compliance with State KRS and provides guidance for any revisions.
• Provides professional technical assistance to county LEPCs in development and tracking of HAZMAT facility response plans, updates, yearly eligibility requirements and grant applications.
• Receives phone calls and visitors.
• Informs Area Manager of any problems or situations.
• Maintains and updates emergency notification data relating to all 12 counties.
• Operates office equipment and 2‑way radio.
• Sorts mail and maintains mail log.
• Tracks office inventory and timesheets.
• Prepares various complex reports and summaries of statistical data.
• Represents Agency at meetings.
• Attends training.
• Assists with required quarterly meetings and provides administrative support.
• Assists in area Emergency Operations Center during emergencies and disasters.

• Education:
  
  Graduate of a college or university with a bachelor's degree.
• Experience, Training, or
  
  Skills:
  
  Three years of professional, administrative, or business experience.
• Substitute Education for
  
  Experience:
  
  Additional education will substitute for the required experience on a year‑for‑year basis.
• Substitute Experience for
  
  Education:
  
  Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year‑for‑year basis.
• Special Requirements (AGE, LICENSURE, REGULATION, ETC.): NONE

Incumbents working in this job title primarily perform duties in an office setting.

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

Owensboro Armory, 3300 Tamarack Road, Owensboro, KY 42301 USA.

If you have questions about this advertisement, please contact Crystal Simpson at crystal.l.simpson
10.nfg or .

An Equal Opportunity Employer M/F/D