Purchasing Agent

Purchasing Agent

Owensboro, KY, US

4 days ago Requisition

Position: Purchasing Agent – Graywolf Integrated Construction Company

Reports to: Purchasing Director

Department: Purchasing

Status: Regular Full Time Position – Non-Exempt

Purchasing agents play a critical role in the Purchasing Department as they are the first line point of contact with the field construction team. They receive requisitions, solicit proposals, identify new vendors, ensure compliance with corporate vendor agreements, and purchase items using the MRP system and other internal tools. Once the order is placed, the Purchasing Agent works with field teams to properly receive deliveries.

Purchasing Agents oversee and coordinate various functions for a specific product group while acting as an intermediary between suppliers and internal customers, including purchasing, accounting, and relationship management. The role also handles price negotiation, stays informed of industry trends, communicates market conditions to profit center locations, and continually searches for cost‑saving options.

• Provide exceptional customer service and accurate paperwork, and approve invoices for material promptly.
• Assist the field with material questions, including missing items and estimation support as needed.
• Purchase all materials based on schedule, special requirements, location, and budget; review material and determine the best nested requirement, then accurately process purchase orders in a timely manner.
• Respond to requests for price quotations, purchase orders, order changes, adjustments, and cancellations in a timely manner; communicate with PMs on any issues.
• Maintain constructive relationships with vendors, suppliers, and contractors; measure and ensure continuous performance.
• Identify and evaluate quality issues and opportunities for improvement through new supplier selection, price negotiation, or product introduction.
• Develop and provide periodic and ad‑hoc key performance reports and indicators on purchasing activities (e.g., material usage, price development, reporting).
• Create purchasing plans for all assigned jobs.
• Stay knowledgeable on current market conditions and adjust buying patterns accordingly.
• Ensure terms of purchase and prices of materials adhere to contractual or negotiated pricing parameters.
• Follow jobs in progress to expedite or delay shipments as needed.
• Interface with various levels of management with differing demands.
• Manage multiple projects while meeting stringent deadlines.

This job description is not an exclusive or exhaustive list of all job responsibilities and functions that an employee in this position may be asked to perform. Duties and responsibilities can be changed, expanded, reduced, or delegated by management to meet the business needs of the company.

• Timely Decision Making: Makes decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure; able to make a quick decision.
• Functional Technical
  
  Skills:
  
  Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
• Listening: Practices attentive and active listening; has the patience to hear people out; can accurately restate the opinions of others even when he/she disagrees.
• Written Communications: Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across that have the desired effect.
• Problem Solving: Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn't stop at the first answers.
• Time Management: Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.
• Integrity and Trust: Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps…