Simulation Inventory & Equipment Assistant

Title: Simulation Inventory & Equipment Assistant

Salary Range: $19.50-$21.50

Contract Term Length: Not Applicable

Standard

Hours:

20-25

Work Location: On-Site

FLSA Status: Non-Exempt

College: Owensboro Community & Technical College

Campus

Location:

Owensboro Community College

Department: Health Force Kentucky

Health Force Kentucky (HFK) in collaboration with Owensboro Community and Technical College (OCTC) is seeking applications for our Simulation Inventory & Equipment Assistant which supports the daily inventory, equipment, supply, and operational needs of HFK’s simulation programs. This position maintains accurate inventory records in the SHELF inventory management system, organizes simulation equipment and supplies, fulfills inventory requests from the Simulation team, and coordinates equipment warranty and repair processes.

This is primarily an on-site position with occasional local, regional, or overnight travel that may occur when the employee is participating in Simulation Operations cross-training or supporting mobile/off-site simulation activities. Travel frequency will be based on program needs and assigned responsibilities.

This role is intended to provide an entry point into healthcare simulation. Employees who demonstrate strong performance, technical aptitude, reliability, and competency may be well positioned to apply for future full-time Simulation Technician or Simulation Operations positions as opportunities become available. Cross training or employment in this position does not guarantee promotion or transfer. Continuation of this position is contingent upon the availability of funding.

• Maintain accurate inventory records for simulation equipment, task trainers, accessories, replacement parts, and consumable supplies using the SHELF inventory management system. Add and update items, maintain equipment locations and status, check assets in and out, document movement, assist with audits, and reconcile missing or misplaced items.
• Receive and fulfill approved equipment and supply requests from Simulation Operations staff and educators. Pull requested items, prepare carts or supply sets, communicate shortages, restock commonly used items, and return unused equipment and supplies to their designated locations.
• Help keep simulation equipment ready for use by verifying that accessories, cables, batteries, chargers, and other components remain with the appropriate equipment. Maintain organized storage areas, identify damaged or expired items, and support routine cleaning, charging, reset, and restocking activities within demonstrated competency.
• Coordinate the administrative process for simulation equipment requiring warranty service or repair. Contact manufacturers or vendors, open service cases, document serial numbers and case/return authorization information, prepare equipment for shipment, track repair status and vendor communications, receive returned equipment, and update SHELF when equipment status changes.
• Receive and inspect incoming equipment and supplies, verify deliveries, identify shipment discrepancies or visible damage, label and inventory appropriate assets in SHELF, organize manufacturer documentation, and route items to the correct storage or operational location. Prepare outgoing equipment for warranty repair or other approved shipments.
• Monitor commonly used supplies and consumables, identify low-stock items, support periodic inventory counts, track expiration dates when applicable, and communicate replenishment needs to the appropriate team member. Assist with maintaining established minimum and preferred stock levels where directed.
• Support the Simulation team with basic preparation and reset activities, including pulling scenario supplies,…