Administrative Assistant

Overview

Entity:
Owensboro Health Regional Hospital;
Department:
Preadmission Testing;

Work Hours:

700-1530;
Weekend Requirements: N/A; 1.0 FTE

Performs a variety of administrative/clerical duties in support of assigned department.

• Greets patients and visitors, answers, screens, and routes telephone calls, files, and distributes mail.
• Completes less routine and detailed work assignments.
• Communicates with patients, families, physicians, and other healthcare team members about patient care.
• Produces and maintains various reports, surveys, and documents for unit staff; photocopies and distributes and/or files as necessary.
• Transcribes and enters physicians’ orders subject to the approval of a licensed nurse; asks for clarification when necessary.
• Assists with processing patient admissions, transfers, and discharges.
• Assembles and maintains patient records and charts.
• Processes internal and external requests from physicians’ offices, nursing stations, and other departments.
• Performs duties of purchasing agent for the department through requisition entry, equipment inventory, and record keeping in accordance with budget guidelines.
• Schedules and coordinates meetings, conferences, special events, appointments, and travel arrangements.
• Maintains assigned calendars.
• May assist with staff scheduling as directed.
• Maintains work area and related supplies and equipment.
• Assists with evaluating the office environment, revising procedures, improving efficiency of workflow, and initiating cost reduction programs.
• Performs patient placement duties for admissions and transfers in coordination with House Supervisor, UR nurse, and environmental services as assigned.

• Requires critical thinking skills and decisive judgment.
• Works under general supervision.
• Must be able to work in a stressful environment and take appropriate action.
• Applies more advanced skills and knowledge in the area of specialization.

• Work Experience:
  
  Minimum of 2 years of relevant experience.
• Education:
  
  High school diploma, GED, or higher required upon hire.
• Licensure/Certification/Registration:
  No licensure/certification/registration required.

Supports Owensboro Health’s Mission, Vision, Core Commitments, and business interests. Adheres to all organizational policies and procedures. Executes all tasks and behaves in a manner consistent with a culture of compliance, safety and a high reliability organization.

• Standing:
  Occasionally
• Walking:
  Occasionally
• Sitting:
  Frequently
• Lifting 0‑25 lbs.:
  Rarely
• Lifting 25‑75 lbs.:
  Rarely
• Lifting over 75 lbs.:
  Rarely
• Carrying 0‑25 lbs.:
  Rarely
• Carrying 25‑75 lbs.:
  Rarely
• Carrying over 75 lbs.:
  Rarely
• Pushing/Pulling 0‑25 lbs.:
  Frequently
• Pushing/Pulling 25‑75 lbs.:
  Rarely
• Pushing/Pulling over 75 lbs.:
  Rarely
• Climbing:
  Rarely
• Bending/Stooping:
  Rarely
• Kneeling:
  Rarely
• Crouching/Crawling:
  Rarely
• Reaching:
  Occasionally
• Talking:
  Frequently
• Hearing:
  Frequently
• Repetitive Foot/Leg Movements:
  Rarely
• Repetitive Hand/Arm Movements:
  Frequently
• Keyboard Data Entry:
  Frequently
• Running:
  Rarely
• Vision:
  Depth Perception:
  Frequently
• Vision:
  Distinguish Color:
  Frequently
• Vision:
  Seeing Far:
  Frequently
• Vision:
  Seeing Near:
  Frequently
• Hazardous Drug Risk Exposure:
  Risk Level: No‑Risk