Accounts Receivable Specialist

• CFS is partnering with a non profit healthcare organization to find an Accounts Receivable Specialist to join their team on a contractual basis

• This mission driven organization fosters a supportive, collaborative work environment where employees are valued, respected, and encouraged to grow. The team prides themselves on being united by a shared commitment to excellence, teamwork, and making a meaningful impact through the work we do every day.

• Reports to the Director of Finance

Job Duties of the Accounts Receivable Specialist:

• Oversee all billing, accounts receivable, and payment reconciliation activities to ensure accurate, timely revenue recognition and collection
• Generate and submit accurate invoices and claims for all services rendered
• Manage billing and claims submissions through DDA systems (including CIMS and LTSS), the DORS portal, and other applicable funding sources
• Monitor and reconcile payments using CIMS, LTSS, Quick Books, and related systems; investigate and resolve denied, unpaid, underpaid, or overpaid claims and track outstanding receivables
• Prepare and review aging reports, reconciliation reports, and other accounts receivable analyses to support revenue collection efforts
• Ensure all required service documentation, including authorizations, progress notes, attendance records, and goal tracking, is complete, accurate, and submitted on time to support billing and prevent claim denials
• Collaborate with Program Directors and Managers to resolve documentation, billing, and authorization issues that impact claim submission and reimbursement
• Track and bill one-time services, self-directed services, grants, donations, and other receivables as applicable
• Review Representative Payee accounts for accuracy and record related expenses in Quick Books
• Monitor waiver status, support timely waiver renewals, and work with program teams to resolve eligibility issues and minimize revenue loss
• Review Divvy transactions and account allocations to ensure completeness, accuracy, and appropriate follow-up on missing information
• Identify, communicate, and help resolve recurring compliance, documentation, process, and system issues that affect billing, reconciliation, and revenue collection
• Assist with internal and external audits, including DDA, OHCQ, Liberty, and financial audits
• Maintain compliance with GAAP, HIPAA, funding partner requirements, and internal quality standards by ensuring all billing activity is supported by complete and accurate documentation and safeguarding client and financial information

Qualifications for the Accounts Receivable Specialist:

• DDA billing, AR, and Medicare experience
• Experience using Quick Books and/or CIMS/LTSS
• Strong Microsoft Excel skills (formulas, data manipulation, reporting)
• Must be able to pass a background check