Accounting Clerk

Job Title:

Job Title: Accounting Clerk

Company: Davis Cartage Co.

Location: Owosso, MI 48867

Employment Type: Part-Time

Job Schedule: Monday–Friday, 8:00 a.m. – 2:00 p.m.

Salary Range: $18.00- $20.00 per hour

Job Category: Accounting, Billing, Clerical

Davis Cartage Co. has been a trusted name in Michigan’s transportation industry since 1941. Headquartered in Corunna, with terminals in Mason and Niles, we are proud to provide dependable logistics services in a team-focused environment.

• Enter billing information accurately and timely to properly bill customers.
• Prepare account billings to ensure timely reimbursement.
• Apply appropriate tax rates and discounts to customer invoices.
• Ensure all necessary billing information and supporting documentation are provided.
• Issue credit memos or adjustments for returns, pricing errors, or over payments.
• Process and record customer deductions, including chargebacks and short pays.
• Maintain accurate customer account records and contact information.
• Enter and update customer terms, tax identification numbers, and remittance information.
• Assist with accounts payable and/or accounts receivable activities.
• Assist with revenue recognition and write-off processes as directed.
• Assist with onboarding new customers regarding billing procedures.

• Process paperwork received from driver envelopes.
• Determine applicable truckload or less-than-truckload tariffs, classes, discounts, and rates.
• Check for interline or brokered loads.
• Maintain records of interline splits and fax information to carriers.
• Complete interline revenue and consolidated-load billing.
• Confirm load additions and changes with warehouse personnel.
• Match completed revenue bills to the appropriate driver manifest.
• Fax load information to customers and email delivery information through internet-based systems.
• Set up interline truck-to-linehaul mail and maintain non-batch reports.

• Record customer payments in the accounting system.
• Match payments to open invoices and apply cash accurately.
• Reconcile daily deposits and electronic payment batches.
• Process credit card, ACH, check, and wire payments.
• Post payments received through external platforms, including EDI systems and customer portals.
• Investigate and resolve unidentified or misapplied payments.
• Process refunds and payment reversals as authorized.
• Maintain accurate payment documentation and records.

• Monitor accounts receivable aging reports to identify overdue accounts.
• Contact customers by telephone, email, or written correspondence regarding past-due invoices.
• Document collection efforts and maintain customer contact logs.
• Negotiate payment arrangements within established company policies.
• Escalate delinquent accounts to management or an outside collections agency, as appropriate.
• Respond to customer inquiries regarding billing and payment status.
• Provide duplicate invoices, account statements, and supporting documentation upon request.
• Maintain positive customer relationships while consistently enforcing established payment terms.
• Track customer credit limits and report potential credit risks.
• Identify high-risk accounts and recommend accounts for review or credit hold.
• Coordinate with sales, customer service, and logistics personnel to resolve billing and payment disputes.

• Assist with month-end closing procedures, including verification of inputs and batches.
• Support month-end and year-end closing processes.
• Assist in preparing financial data involving historical records.
• Assist in preparing monthly, quarterly, and annual reports in required formats.
• Compile, sort, and verify documents such as invoices, checks, and other records substantiating business transactions.
• Verify and post details of business transactions, including funds received and disbursed, and reconcile account totals.
• Prepare daily, weekly, and monthly accounts receivable aging reports.
• Assist with audit requests and internal control procedures.
• Ensure compliance with internal financial controls and applicable external regulations.