HR & Recruiting Coordinator

HR & Recruiting Coordinator

Full-Time | Monday–Friday, 8:00 AM – 4:30 PM | 40 Hours/Week | Occasional travel between locations (approx. 5%)

At Josh’s Frogs, our people are at the heart of everything we do. We’re looking for a highly organized, detail-driven HR & Recruiting Coordinator who thrives in a fast-paced environment and loves bringing structure, clarity, and care to every step of the employee journey.

This isn’t just an administrative HR role; it’s a pivotal position that keeps our People Operations running efficiently, ensures compliance and safety, and creates a seamless experience for candidates and employees alike. If you enjoy balancing recruiting, compliance, payroll support, and employee engagement while partnering closely with leadership, this could be your next great opportunity.

You’ll be the operational backbone of our HR function, supporting the VP of HR with recruiting, payroll administration, onboarding, offboarding, reporting, scheduling, and more. By reducing bottlenecks and keeping processes moving smoothly, you’ll allow leadership to focus on strategic initiatives that drive our organization forward.

From OSHA coordination to FMLA, ADA, Workers’ Compensation, and short-term disability documentation, you’ll serve as a key compliance partner. Your attention to detail and understanding of employment laws will help protect both our employees and our company.

You’ll manage candidate communications, conduct prescreens, coordinate interviews, process new hire documentation (I-9s, W-2s), facilitate orientations, manage terminations and exit interviews, and maintain accurate HR systems. Your work ensures every employee interaction is smooth, professional, and consistent.

• Prepare, review, and occasionally process payroll accurately and on schedule
• Ensure documentation, approvals, and system updates are complete
• Post and monitor job ads
• Schedule and/or participate in interviews
• Communicate offers and denials
• Coordinate orientations and complete hiring paperwork
• Enter new hires into HR systems

• Process onboarding and termination documentation
• Complete system updates and deactivations
• Maintain accurate, up-to-date employee records

• Run reports and maintain trackers
• File documentation and update spreadsheets
• Schedule meetings and reminders
• Collect job descriptions, reviews, disciplinary documents, and other records

• Support OSHA and Safety Team coordination
• Assist with FMLA, ADA, Workers’ Compensation, STD/LTD
• Monitor documentation and elevate concerns appropriately

• 2+ years of experience in payroll, benefits administration, and compliance
• Bachelor’s Degree or 2–5 years of HR experience
• Strong knowledge of EEOC and federal/state recruiting and recordkeeping requirements
• OSHA familiarity or experience
• Professional, timely, and accurate communication skills
• Exceptional organization and time management
• Reliability, punctuality, and process consistency

• HR or Recruiting Coordinator experience
• OSHA certifications
• SHRM certification
• Paycor experience
• Experience with benefit applications (health, vision, dental, FMLA, STD/LTD, ADA)

• Training
  
  Schedule:
  
  Monday–Friday, 9:00 AM – 4:00 PM
• 40 hours per week
• Occasional travel between locations (~5%)

You handle sensitive information with discretion, verify details before acting, and ensure fair, compliant outcomes.

You collaborate with hiring managers and employees, communicate clearly, and ensure everyone feels supported and informed.

You stay current on employment laws, seek feedback, and proactively improve processes that strengthen our HR operations.

If you’re a dependable, detail-oriented self-starter who enjoys balancing operational precision with people-focused impact, we’d love to meet you.

Apply today and help us create a seamless employee experience at Josh’s Frogs.