Administrative Assistant

Administrative Assistant

Acts as administrative assistant to the Building Principal. This position requires initiative, ability to work independently and collaboratively, and analytical thinking. The position relies heavily on organizational skills, effective communication, and a desire to be part of a school team.

Key Responsibilities:

• Secretarial support including but not limited to managing calendar, scheduling meetings, clerical work, data entry, and communication systems management
• Front office management including but not limited to providing assistance to visitors, students, staff in person, via phone, and email; maintain and organize office supplies; coordinate with outside organizations that use our facilities; maintain employee absence system and assist building administration with coverage
• Assist with school budget and maintain fiscal records, including preparing and submitting requisitions, making deposits (if necessary) and maintaining bank records.
• Maintains building and department inventory records and supply orders; prepares requisitions, checks in merchandise, and arranges for purchase order payment; prepares budget and purchasing reports for administration and department heads as needed.
• Registration of new students making sure all appropriate paperwork has been submitted
• Assists administration in maintaining master building schedule, class counts and lists, classroom supply lists and other scheduling/demographic information in Power School
• Maintains student records, records requests, and assists with school, district, and state reporting as appropriate
• Undertakes special projects at the request of the school administrator that may require initiative in the identification, research and collection of data, and presentation of data
• Ability to work with faculty, parents, and students in a professional manner
• Must be able to work independently and be a self-starter
• Possess multi-tasking skills and adjust schedule as needs dictate
• Perform other duties as assigned by administration

Proficient in the following:

• Computer literate (Google Apps, Power School, and Infinite Visions experience preferred)

Minimum Qualifications:

• Associates Degree preferred
• Background in a school setting is preferred

Note:

This job description is a guideline and is subject to change based on organizational needs. The incumbent may be required to perform additional tasks or duties as needed.

Salary per Collective Bargaining Agreement

Collective Bargaining Unit