Accounting and Financial Operations Coordinator

Accounting and Financial Operations Coordinator

Location: Oxford, MS

A successful organization in the real estate and property industry is seeking an Accounting and Financial Operations Coordinator to support accounting, finance, compliance, licensing, and operational functions across multiple affiliated entities. This position is ideal for a highly organized, detail-oriented professional who enjoys managing processes, maintaining accurate financial records, coordinating documentation, and supporting a fast-paced environment

• Review invoices and bills for accuracy, coding, duplicate charges, and proper approvals
• Enter and process accounts payable transactions
• Maintain organized payment records and supporting documentation
• Coordinate recurring monthly, quarterly, and annual payments
• Review company credit card reconciliations
• Assist with bank reconciliations and financial recordkeeping
• Process and track deposits
• Monitor and follow up on returned or NSF payments

• Maintain inventory records and supporting documentation
• Coordinate title and ownership documentation
• Track and organize asset-related records and filings
• Manage documentation requirements with lenders and vendors

• Process purchase requests and payment transactions
• Maintain documentation for vendor payments and disbursements
• Coordinate payment workflows from initiation through completion

• Assist with insurance reporting requirements
• Coordinate annual renewals for business licenses, registrations, and permits
• Maintain compliance-related records and documentation
• Track renewal deadlines and ensure timely submissions
• Maintain vendor records and collect required documentation
  
  Assist with contract organization and record management
• Ensure accurate filing and retention of important documents

• Provide administrative support to leadership and operations teams
• Maintain organized digital and physical filing systems
• Assist with special projects and process improvement initiatives
• Support multiple business entities and departments as needed

• 3+ years of bookkeeping, accounting, accounts payable, or related experience
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines
• Experience with financial documentation, reconciliations, and reporting
• Proficiency with Microsoft Excel and Microsoft Office
• Ability to handle confidential financial information with discretion
• Strong written and verbal communication skills