Secretary ​/ Admin Assistant onsite in Oxford MS

Arcetyp LLC is a growing small business that provides a broad range of consulting services to US Federal Government, US Military, and Commercial clients. Services include Management & IT Consulting, Program & Project Management, and Professional & Admin Services.

We accept direct hire candidates only, W2 employee hires. We do not accept 1099 independent consultants. We do not accept staffing firms. We do not accept corp-to-corp (C2C) candidates. We can't sponsor H1B.

Arcetyp LLC is looking for an onsite Secretary / Admin Assistant to work in Oxford MS to support a US Federal Government client. All work under this contract shall be performed at the Government site. This work is full time onsite at the U.S. Attorneys Office Northern District of Mississippi, 900 Jefferson Avenue, Oxford, MS .

The Administrative Assistant provides onsite administrative and case-support services for the United States Attorney’s Office for the Northern District of Mississippi in Oxford, Mississippi.
The selected candidate will support daily front‑office operations, case and document management, data entry, electronic filing, mail processing, visitor reception, and other administrative activities. This position requires professionalism, sound judgment, strong organizational skills, and the ability to handle sensitive Government and legal information accurately and confidentially. The position is expected to work approximately 40 hours per week at the Government facility located at 900 Jefferson Avenue in Oxford.

The Government will provide the required office space, computer, telephone, network access, software, and database access.

• Answer incoming telephone calls, provide routine information, and route callers to the appropriate office or staff member.
• Greet visitors, determine the purpose of their visit, contact the appropriate Government personnel, and assist with visitor sign-in and badge procedures.
• Maintain visitor logs and follow applicable office security procedures.
• Receive, date‑stamp, sort, log, copy, and distribute incoming mail.
• Prepare and process outgoing mail, packages, and light shipments.
• Operate standard office, computer, telephone, security, copying, scanning, and mailing equipment.
• Prepare documents, correspondence, forms, spreadsheets, templates, and other administrative materials.
• Enter, update, retrieve, and verify information in Government databases and case‑management systems.
• Create, organize, maintain, and manage electronic and paper files.
• Reserve conference rooms and Government vehicles using online calendars.
• Organize assignments involving multiple steps, priorities, and deadlines.
• Open new cases based on authorized documentation and notify designated personnel when cases have been created.
• Enter civil and criminal case‑opening information into the USAO’s Case View case‑management system.
• Enter and update information involving new cases, appellate court records, case closures, and declinations.
• Review source materials and online databases to verify the accuracy and completeness of data.
• Identify and correct data‑entry errors and inconsistencies.
• Maintain logs documenting data‑entry activities and changes.
• Electronically file court documents through designated systems and portals.
• Organize digital case files using secure document‑management and cloud‑based systems.
• Protect confidential, sensitive, and personally identifiable information.
• Perform other administrative duties required to support office operations.

• High school diploma or equivalent.
• U.S. citizenship.
• Ability to obtain and maintain the required Public Trust suitability determination and Government system and facility access.
• Administrative‑support experience sufficient to perform the assigned duties independently and accurately.
• Strong computer and data‑entry skills.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and electronic calendars.
• Experience organizing and maintaining electronic records and documents.
• Ability to learn and use Government case‑management systems, databases, and electronic filing portals.
• Strong written and verbal communication skills.
• Excellent attention…