Administrative Assistant - Athletics​/Activities

Job Description: Administrative Assistant - Athletics & Activities FLSA Status: Non-Exempt

Department: Athletics & Activities Reports to: Athletics & Activities Directors

Location: Athletics & Activities Office Salary Scale: Classified Pay Scale

Position Type: Full-Time Salary Range: F0 $ 19.72/hr - F30 ($26.57/hr

Description of Position: The primary function is to provide centralized administrative support and ensure the smooth operation of daily departmental activities.

• Manage office operations, scheduling , and correspondence.
• Assist with purchasing, budgeting, invoices, and travel documentation.
• Maintain records related to eligibility, compliance, and student-athlete documentation.
• Assist with facility scheduling and communication among coaches, officials, and vendors.
• Serve as primary point of contact for visiors, parents, and community stakeholders.
• Communicate with parents, students, staff, etc. in person, by telephone or letter for the purpose of providing information on a variety of departmental activities.
• Maintain high standards of confidentiality of all employee, student, and parent information.
• Prepare reports, meeting materials, and departmental communications.
• Other duties as assigned by the Athletics & Activities Directors.

• High School Diploma.
• Clearance of a criminal background check (Mississippi, FBI and Child Protective Registry) before gaining employment.
• Extensive knowledge of computer software.
• Excellent interpersonal skills.
• Attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines.
• Excellent spelling, grammar and written communication skills.
• Ability to independently work with others in a wide variety of circumstances.
• Extremely organized and able to multitask.

• Five (5) years of job-related experience.