Administrative Assistant

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2 days ago Requisition

RMGS, Inc. is currently recruiting for an Administrative Assistant in Stennis, MS.

• Act as a liaison between the Administrator and internal and external customers; identify callers, their affiliations, and the nature of their calls, personally handling administrative and general inquiries or referring callers to the appropriate office.
• Maintain the Administrator’s calendar and resolve scheduling conflicts.
• Arrange meetings, including scheduling, facilities, attendance, and equipment requirements.
• Prepare a variety of administrative documents using word processing, spreadsheet, and database applications.
• Edit and reformat electronic documents and transmit and receive correspondence electronically while ensuring grammatical accuracy and compliance with established formats.
• Receive and process incoming correspondence; determine appropriate routing and forward correspondence to staff for proposed action as required.
• Prepare letters of acknowledgement and routine correspondence in accordance with established office standards.
• Review, edit, and screen incoming correspondence to determine required action, establish suspense dates, and draft responses as appropriate.
• Proofread outgoing official correspondence for proper format, grammar, accuracy, and completeness prior to final preparation.
• Compile, print, and distribute weekly action correspondence reports to Division Heads identifying overdue correspondence, current actions, and correspondence due within the following week.
• Control and monitor certified and registered mail, including correspondence and material classified as SECRET.
• Maintain accurate activity files for incoming and outgoing correspondence.
• Prepare and type letters, reports, memoranda, and other official documents using word processing software.
• Maintain and enter data into Enlisted Service Records.
• Process personnel gains to new commands, personnel transfers, and requirements associated with retirement and Fleet Reserve processing.
• Prepare and process all types of personnel separations.
• Provide enlisted personnel with information and counseling regarding Navy occupations, educational opportunities, job training, promotion requirements, and applicable rights and benefits.
• Assist enlisted personnel and their families with special problems and personal hardships, referring matters to appropriate resources when necessary.
• Administer advancement examinations, order examination materials, and process examination returns.
• Prepare official correspondence, reports, and other administrative documents.
• Maintain payroll and accounting databases used for the disbursement and collection of government funds.
• Perform travel claim accounting and prepare associated financial reports.
• Provide Navy personnel with information regarding pay and entitlements.
• Maintain accurate and confidential personnel, correspondence, financial, and administrative records in accordance with applicable policies and procedures.
• Perform other administrative duties as assigned in support of command and contractual requirements.

• Minimum two years of experience providing administrative assistance or performing comparable administrative support duties.
• Ability to type at least 40 words per minute.
• Ability to obtain and maintain a valid state driver’s license.
• Ability to obtain and maintain a Secret security clearance.
• Strong written and verbal English communication skills.
• Ability to prepare professional correspondence, reports, memoranda, and other official documents.
• Proficiency with Microsoft Windows and Microsoft Office applications, including word processing, spreadsheets, and databases.
• Strong organizational skills with the ability to manage multiple priorities, meet suspense dates, and maintain accurate records.
• Ability to handle sensitive and classified information with discretion and in accordance with applicable security requirements.
• Ability to work independently…