Assistant-Graduate Medical Education

Overview

The Graduate Medical Education Assistant provides a broad range of administrative and support functions in a highly responsible manner. Prepares special reports and/or projects, correspondence, presentations and other forms of confidential information. Works relatively independently. Communicates with a diverse population which may include, but is not limited to resident physicians, medical students, other students, staff physicians and outside customers. Performs other duties as assigned.

• Coordinating office management activities for program leadership, including organizing and maintaining documents, reference materials, policies/procedures, office files and records, schedules/calendar(s), and setting appropriate work priorities for efficient office operations
• Providing support services for Graduate Medical Education leadership, including physician faculty, physician trainees, and future physicians
• Assisting with conference schedule for daily lectures, including scheduling, setup, preparation, dissemination of recordings, and tracking attendance, as well as other conferences (Morbidity and Mortality, Journal Club, etc.)
• Coordinating travel for program leadership and resident physicians to include outside away rotations, assist with the completion of travel requests, and ensure accommodations (hotels, rental cars, etc.)
• Interview Season: (Oct.
  
  - Dec)
  Assisting manager with below duties as needed:

• Assisting with meal reservations, arrange program leadership/physicians as hosts
• Disseminating applicant packets to faculty physicians/program leadership
• Assisting during recruitment events
• Assisting on interview days, keeping track of schedule

• Ordering office supplies for department
• Overseeing call rooms (cleaning schedule, stocking of linens, etc.)
• Ordering and maintaining food and refreshments for resident physicians and faculty
• Assisting and processing check requests and invoices
• Orientation:
  Assisting manager in preparation and scheduling of all aspects of introduction/education sessions prior to start of resident physicians' clinical rotations
• Ordering lab coats with monograms
• Assisting with program events, including wellness activities, retreats, special presentations, social events, etc.
• Assisting with and coordinating medical students' orientation, onboarding, and assignment of rotations
• Maintaining and designing departmental bulletin board

• 4 years secretarial experience with evidence or equivalent demonstrating increasing responsibilities.
• Associates degree or equivalent combination of education and experience
• Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Ability to type 40 wpm or greater.
• Must possess excellent organizational, analytical, and communication skills (both written and verbal). Must also possess knowledge of operational management and medical terminology and high level of computer proficiency working with different office applications. Must be able to work independently with minimal supervision.

At Baptist, we owe our success to our colleagues, who have both technical expertise and a compassionate attitude. Every day they carry out Christ's three-fold ministry-healing, preaching and teaching. And, we reward their efforts with compensation and benefits packages that are highly competitive in the Mid-South health care community. For two consecutive years, Baptist has won a Best in Benefits award for offering the best benefit plans compared with their peer groups.

Winners are chosen based on plan designs, premiums and the results of a Benefits Benchmarking Survey.

• Competitive salaries
• Paid vacation/time off
• Continuing education opportunities
• Generous retirement plan
• Health insurance, including dental and vision
• Sick leave
• Service awards
• Free parking
• Short-term disability
• Life insurance
• Health care and dependent care spending accounts
• Education assistance/continuing education
• Employee referral program