Scheduling Manager

At The Knolls of Oxford, (A BHI Community), located in Oxford, we offer a seamless transition between different levels of care, ensuring our residents have access to comprehensive support and services as their needs evolve. We offer a vibrant and enriching lifestyle but also the assurance of compassionate care and long-term financial security.

A Scheduling Manager plays a critical role in a skilled nursing facility by ensuring the right staff are scheduled to meet resident care needs while maintaining compliance with staffing regulations. They coordinate schedules for nurses, nursing assistants, and other healthcare team members, helping to provide consistent, high-quality care around the clock. Effective scheduling helps reduce overtime costs, minimize staffing shortages, and support employee satisfaction.

By balancing operational demands with staff availability, the Scheduling Manager directly contributes to both resident well‑being and the facility's overall success.

As a BHI Senior Living Community, the staff at The Knolls of Oxford are united in mission, we lead with compassion and provide opportunities to grow and thrive professionally.

At The Knolls of Oxford, we know a fulfilling career is more than a paycheck.

We offer:

• Competitive wages, $51,500.00 - $60,500.00
• Health benefits for full- and part-time team members (Medical, Dental, Vision, Life, Long/Short-Term Disability)
• Paid Time Off from day one and Holiday Pay
• 401K with matching contributions
• Professional development, tuition reimbursement, scholarships, and training programs to help you grow and thrive
• On-site gym, daily pay option, telehealth, and Employee Assistance Program (EAP)
• A supportive, team-oriented environment that values excellence in care and encourages staff to lead with compassion.

• Develops and maintains staff schedules for the department(s) to ensure adequate coverage for all shifts while optimizing staff resources.
• Serves as the primary point of contact for employee scheduling inquiries and adjustments.
• Communicate effectively with department heads, supervisors, and staff members to address scheduling concerns and resolve conflicts promptly.
• Makes appropriate adjustments to employee schedules based on resident census (PPD requirements) and other needs.
• Posts schedule in advance and in accordance with departmental requirements. Ensure scheduling matters are handled consistently and fairly.
• Tracks and monitors staff attendance and performance metrics such as punctuality and overtime hours. Notifies supervisor of concerns, when appropriate.
• Ensures that worked hours, overtime hours, shift differential, bonus pay, paid time off, bereavement, jury duty and department/unit transfer are appropriately documented on the employee schedule and timecard. Assists with PBJ reporting, as needed.
• Identifies and communicates trends and areas for improvement and implement strategies to optimize scheduling efficiency and staff satisfaction.
• Performs other duties as assigned.
• Assembles medical records and ensures all information is protected and secured in accordance with HIPAA and other privacy requirements.
• Uploads completed medical documents into the EMR system.
• Hours are 8a-4p, Monday
  - Friday no weekends or holidays! The ideal candidate will have some flexibility in their schedule to accommodate staffing needs.

• High school diploma or GED equivalent
• Minimum of 3 years of experience in staff scheduling or relevant experience and prior experience using scheduling software (UKG Pro and Workforce Management) and Microsoft Office suite.
• Prior experience in a healthcare or senior living setting such as STNA or LPN, preferred.

The Knolls of Oxford is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.