Grants & Contracts Specialist

Job Title: Grants & Contracts Specialist

Department: Post Award Services

Worker Type: Regular

Pay Type: Salary

Position Salary Minimum: $50,000

Position Salary Maximum: $53,000

Scheduled Weekly

Hours:

40

Benefit Eligible: Yes

Salary will be commensurate with the level of the position, education, and experience.

The Grants & Contracts Specialist manages the full lifecycle of external funding—from initial proposal preparation to final closeout. You will serve as the primary point of contact for administrative and financial matters, ensuring all activities comply with organizational policies, donor requirements (e.g., Uniform Guidance), and federal/state laws.

Post-Award & Compliance

• Review grant agreements and contracts for "red flag" clauses; set up financial tracking in the accounting system.
• Track expenditures to ensure funds are spent according to the approved budget and timeline.
• Oversee any pass-through funding to partners, ensuring they are also in compliance.

Reporting & Closeout

• Prepare and submit periodic financial reports to funders.
• Maintain impeccable records for annual audits or donor-specific site visits.
• Reconcile final accounts and ensure all deliverables have been met before the grant period ends.

• Bachelor's degree in Business Administration, Finance, Public Administration, or related field AND 2+ years of experience in grant or contract administration.

• Bachelor's degree AND Non‑Profit or Higher Education experience.

• Proficiency in Excel and specialized systems like Grants.gov, eRA Commons, or ERP software (Net Suite, Workday, etc.).
• Extreme attention to detail.
• Ability to explain complex federal regulations to non‑finance staff.

A criminal background check is required.

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices.

Requests for reasonable accommodations for disabilities related to employment should be directed to ADA Faculty

Staff or 513‑529‑3560.