Grants & Contracts Specialist

Grants & Contracts Specialist

Job Summary The Grants & Contracts Specialist manages the full lifecycle of external funding—from initial proposal preparation to final closeout. He/she serves as the primary point of contact for administrative and financial matters, ensuring all activities comply with organizational policies, donor requirements, and federal/state laws.

• Award Setup:
  Review grant agreements and contracts for "red flag" clauses; set up financial tracking in the accounting system.
• Monitoring:
  Track expenditures to ensure funds are spent according to the approved budget and timeline.
• Sub-award Management:
  Oversee any pass-through funding to partners, ensuring they are also in compliance.

• Financial Reporting:
  Prepare and submit periodic financial reports to funders.
• Audit Readiness:
  Maintain impeccable records for annual audits or donor-specific site visits.
• Closeout:
  Reconcile final accounts and ensure all deliverables have been met before the grant period ends.

• Bachelor's degree in Business Administration, Finance, Public Administration, or related field AND 2+ years of experience in grant or contract administration.

• Bachelor's degree AND Non-Profit or Higher Education experience.

• Proficiency in Excel and specialized systems like Grants.gov, eRA Commons, or ERP software (Net Suite, Workday, etc.).
• Extreme attention to detail.
• Ability to explain complex federal regulations to non-finance staff.

Resume and cover letter.

Remote work is not a right; it is a work arrangement that may be modified or revoked by Miami University at any time for any reason.

Requests for reasonable accommodations for disabilities related to employment should be directed to ADA Faculty

Staff or call 513‑529‑3560.

Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Discrimination on the basis of age, color, disability, gender identity or expression, genetic information, military status, national origin, pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status is prohibited.

This organization participates in E-Verify.