Weddings & Special Events Co-Ordinator Venues Collection Admin

Weddings & Special Events Co-Ordinator - Milton Hill House, Oxfordshire, part of The Venues Collection

Location: Milton Hill House, Abingdon, Oxfordshire
Contract Type: Full-Time, Permanent
Salary: £29,556 - 40 Hours a week, working days - 5 days out of 7 including weekends as required.

Excellent benefits including healthcare, wellbeing support, 23 days' annual leave plus bank holidays, life assurance, meals on duty, and more.

We are seeking a passionate and highly organised Weddings & Special Events Coordinator
to join our Events Team. This exciting role is responsible for coordinating weddings, private celebrations, and special events from initial enquiry through to successful delivery.

The successful candidate will be the key point of contact for clients, ensuring every detail is planned and executed to the highest standard while delivering an exceptional customer experience throughout the journey.

Set within 22 acres of picturesque parkland in Oxfordshire, Milton Hill House is a stunning hotel and events venue renowned for delivering exceptional weddings, celebrations, and corporate events. As part of Levy UK & Ireland, we pride ourselves on creating unforgettable experiences through outstanding hospitality, attention to detail, and exceptional customer service.

• Manage wedding and special event enquiries, conducting venue show rounds and consultations.
• Build strong relationships with clients and guide them through every stage of the planning process.
• Prepare proposals, contracts, function sheets, and event documentation accurately and efficiently.
• Coordinate all event details with operational departments, including Food & Beverage, Kitchen, Housekeeping, and Front Office teams.
• Conduct planning meetings and final details appointments with clients.
• Ensure all client requirements are communicated clearly and delivered effectively.
• Support achievement of revenue targets through proactive upselling and cross-selling opportunities.
• Maintain accurate records within venue systems and CRM platforms.
• Assist with wedding showcases, open days, and promotional events.
• Provide on-the-day event support where required to ensure seamless execution.
• Maintain excellent knowledge of venue facilities, packages, and market trends.
• Deliver outstanding customer service while maintaining high levels of professionalism.

We are looking for someone who:

• Has previous experience within weddings, events, hospitality, or venue coordination.
• Demonstrates exceptional organisational and time-management skills.
• Has excellent communication and interpersonal abilities.
• Is confident managing multiple projects and deadlines simultaneously.
• Possesses strong attention to detail and problem-solving skills.
• Is proficient in Microsoft Office and event management systems.
• Has a flexible approach to working hours, including occasional evenings and weekends.
• Is passionate about creating memorable guest experiences.

As part of Levy UK & Ireland, you'll enjoy a range of excellent benefits including:

• Competitive salary
• Performance and recognition programmes
• Contributory pension scheme
• 23 days holiday including bank holidays (pro rata where applicable)
• Complimentary meals while on duty
• Access to the Employee Assistance Programme
• Employee discounts across Compass Group and partner brands
• Perks At Work  discount platform offering savings on retail, travel, leisure, and more
• Career development and progression opportunities across Levy UK & Ireland and Compass Group
• Industry-leading learning and development programmes
• Wellness and wellbeing support initiatives
• Refer-a-friend scheme
• Recognition awards and long service awards
• Uniform provided where applicable

At Milton Hill House and Levy…