Accounts Payable Specialist

The Accounts Payable Specialist is responsible for supporting the day-to-day accounts payable function, ensuring accurate and timely processing of invoices and payments, maintaining vendor records, and resolving payment-related issues. The position also supports broader Accounting activities, including reconciliations, month-end close, treasury activities, and reporting.

This role is well suited for an experienced accounts payable professional who can contribute quickly while continuing to expand their accounting knowledge and responsibilities. The position offers the opportunity to assume increasing ownership within the accounts payable function and gain broader exposure to Accounting and Finance operations.

The ideal candidate has a strong understanding of accounts payable and general accounting principles, excellent analytical and problem-solving skills, and a high level of accuracy and attention to detail. The successful candidate will be organized, dependable, and comfortable managing multiple priorities in a fast-paced environment.

• Manage daily accounts payable activities, including reviewing, coding, entering, and processing vendor invoices in accordance with company policies and established approval procedures.
• Maintain accurate vendor accounts and supporting documentation, including researching and resolving invoice, pricing, receiving, payment, and account discrepancies with vendors and internal departments.
• Coordinate payment activities, including scheduled payments, ACH transactions, bank wires, and other payment methods, in collaboration with Accounting and Treasury.
• Reconcile monthly corporate credit card activity for multiple cardholders and ensure transactions are properly coded, approved, and supported by appropriate documentation.
• Support month-end close activities, including account reconciliations, accruals, reporting, and other AP-related close procedures.
• Maintain applicable sales and excise tax schedules and assist with the preparation and timely payment of related obligations.
• Prepare reports, reconciliations, and analysis and support Accounting and Finance projects as needed.
• Maintain accurate financial records and appropriate supporting documentation while ensuring the confidentiality of vendor, financial, and company information.
• Identify and recommend opportunities to improve accounts payable processes, accuracy, efficiency, and internal controls.
• Perform other related duties and special projects as assigned.

• Minimum of four years of progressive accounts payable or related accounting experience required; five or more years preferred.
• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred. An equivalent combination of relevant education and substantial accounting experience may be considered.
• Strong working knowledge of accounts payable processes and general accounting principles.
• Experience supporting month-end close activities, including reconciliations and accruals.
• Experience with vendor management, payment processing, and discrepancy resolution.
• Strong attention to detail with a demonstrated ability to maintain accurate financial records.
• Strong analytical and problem-solving skills with the ability to research issues and identify appropriate solutions.
• Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication and interpersonal skills.
• Ability to work independently, exercise sound judgment, and collaborate effectively across departments.
• Experience working with an ERP or accounting software system.
• Strong Microsoft Excel skills, including Pivot Tables, VLOOKUPs, and related functions; experience with XLOOKUP preferred.
• Abi…