Executive Assistant

The Role

The Executive Assistant will report to the Operations Manager and directly support our three founders. This individual will serve as a force multiplier for the leadership team, ensuring focus, organization, and operational continuity. This role requires exceptional judgment, discretion, and execution. The ideal candidate thrives in ambiguity, anticipates needs before they arise, and takes pride in creating structure in high-growth environments.

• Executive Support
• Coordinate complex calendars across multiple executives, including defense and strategic partners
• Arrange domestic and international travel with detailed itineraries
• Prepare agendas, materials, and briefing documents
• Track follow-ups and action items across leadership meetings
• Handle confidential information with discretion and professionalism

• Improve workflows that increase executive efficiency
• Create systems for task tracking and visibility
• Anticipate bottlenecks and proactively solve problems
• Act as a connector across teams to ensure alignment

• 5+ years of experience supporting senior executives, ideally in startup, aerospace, defense, or high-growth environments
• Exceptional organizational and time management skills
• Strong written and verbal communication
• High discretion and emotional intelligence
• Comfortable working in fast-paced and ambiguous environments
• Highly proactive and detail-oriented
• Hybrid onsite presence expected several days per week at our Oxnard, CA office based on executive scheduling needs

• Experience supporting multiple executives simultaneously
• Experience in defense, aerospace, or hardware startups
• Experience helping build processes from scratch

This is not a traditional administrative role. This position directly enables the speed, clarity, and output of the company s founders and Operations leadership. The right person will meaningfully influence how fast Swarm Aero scales.

Salary: $100,000–$130,000 base + Series A Equity

Location: Oxnard, CA

• Meaningful equity stake in a high-growth defense technology company
• Competitive base salary commensurate with experience
• Comprehensive benefits including medical, dental, vision, and 401k
• PTO and Paid Sick Time
• Monthly Wellness Stipend
• Daily catered lunch to office
• Paid Parental leave
• Direct impact opportunity - be a key leader in building a critical technology for national security
• World-class team - work alongside exceptional engineers and operators solving hard problems

To conform to U.S. Government controlled technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.