Secretary III Bilingual
Job in
Oxnard, Ventura County, California, 93030, USA
Listed on 2026-06-02
Listing for:
Tri-Counties Regional Center (TCRC)
Seasonal/Temporary
position Listed on 2026-06-02
Job specializations:
-
Administrative/Clerical
Healthcare Administration, Office Administrator/ Coordinator, Clerical, Data Entry
Job Description & How to Apply Below
We have a current opening on our Oxnard team for a Secretary III
Job Title:
Secretary III - Bilingual Required
- Requisition #: 2141
Job Type: TEMP-TO-HIRE, Non-exempt, hourly, bargaining
- Location:
Oxnard
Salary: $22.78-$25.12 hourly (full range $22.78 -$28.50 hourly)
+ $110 biweekly bilingual stipend
Benefits:
* Health insurance
* Paid time off
* Dental insurance
* Vision insurance
* Life insurance
* Retirement plan
* Referral program
* Flexible spending account
* Employee assistance program
* LCSW Supervision hours program
Job Summary:
Perform extensive range of secretarial support duties for team members in our Oxnard office, including service coordination, medical, psychological, and management staff. Must be able to work independently and as part of a team.
Primary Functions:
* Support Manager of Services and Supports as needed
* Assist point person on Exception process as needed
* Generate reports, correspondence, documents, and memoranda as needed for team
* Process Early Start denials/accept letters and Age 3 denial/accepts letters in a 2-day turnaround time from date of receipt (Early Start)
* Sandis changes as needed (demographic updates, change case file, closed, inactive & updating reports/contact history.
* Type letters as needed
* Assist point person in distribution for incoming and outgoing mail as necessary
* Printing of RC note on predetermined date for persons served (exception
-closed/inactive/transfer or deceased)
* Processing of 3770 and CDER's as needed
* General office - photocopy, fax, scan, mail documents as needed for team
* Create tables, forms - OD (officer of the day) schedule, sign out books, schedule for team and any other tables and/or forms needed by team
* Gather data, compile reports, and prepare person served files as needed for team audits i.e. DDS, Peer audit reviews, etc.
* Transcription of phone messages when necessary
* Preparation of referral packets for team as necessary
* Filing for 3 service coordinator on a monthly basis (SC's to batch)
* Relieve and/or rotate on switchboard and perform reception duties as needed
* Schedule appointments and meetings for team department
* Organize and maintain archive filing as necessary for team
* Update information, lists, reports, contracts as needed for team
* Request of medical records - 2 day turnaround time from date received
* Maintain copier and fax machines with proper supplies, paper, ink etc.
* Prepare closure, transfer, inactive, multi-volume & decease files accordingly
* Travel to other offices as necessary
* Assist as back up to point person in maintaining office supplies, agency forms and information as needed
* Assist as backup to point person with facility issues such as building repair or service calls to vendors
* Take minutes at team meetings as necessary & distribute to teams
* May assist with planning and implementing special functions and training sessions for team needs
* Additional or different functions may be assigned as needed
Skill Requirements:
* Able to prioritize work and meet deadlines
* Knowledge of medical/psychological terminology (preferred)
* Communication skills
* Appointment scheduling experience
* Maintain confidentiality
* Problem-solving skills
* Interpersonal skills
* Strong time management skills
* Organizational skills
* Prompt follow-up
* Able to work with minimal supervision
* Customer service oriented
* Attention to detail
* Tact, initiative, discretion, good judgment
* Able to read, speak and write English and Spanish fluently required
Minimum Qualifications:
* Proficient computer skills - Excel & Word (Power Point desired)
* Ability to type minimum of 45 WPM
* Knowledge of correct grammar and punctuation (test will be administered)
* Knowledge of office methods, procedures, practices, equipment
* High school graduate
* 2 years relevant experience
* Excellent telephone skills
* Transcription skills desired
* May be required to know or learn technical terminology and spreadsheet programs
* Bilingual ability (Spanish/English) required
Physical Requirements:
Position requires the ability to work independently. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. This is…
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