School Office Manager​/Administrative Assistant; Spanish Bilingual

Current Vacancy

1 - School Office Manager position, 8 hours per day, 215 work days per year.

This eligibility list will be valid for one year and will be used to fill any future vacancies during the time this list is active.

Administrative Assistant (Spanish Bilingual Required) - 8 hours per day, 246 work days per year.

We are testing for an eligibility list at this time, which will be used to fill vacancies for up to one year.

By submitting an application for this recruitment, you may be considered for the School Office Manager position, Administrative Assistant position, or both. Please indicate on the supplemental questionnaire which position(s) you are interested in.

Note:

Some positions that involve public contact may require bilingual proficiency for which selective certification may apply (Education Code 45277).

Under the direction of the Principal or other site administrator as designated by the Principal, performs secretarial and clerical duties for a school office relieving the site administrator of routine administrative detail; organizes office activities and coordinates the flow of communications for the site administrator; performs public relations and communication services; serves as a lead clerical worker, and performs a variety of duties relative to assigned area of responsibility.

• Coordinates and manages a variety of office activities to relieve the Principal of administrative detail;
  Serves in a lead capacity in a school office providing training and work direction to other clerical personnel;
  Schedules appointments and office activities, coordinating facilities and maintaining calendars;
• Participates in clerical activities related to enrollment, testing, attendance, curriculum, personnel, organization, budgeting, accidents, student grades, special programs and employee time records and reports;
• Communicates with other administrative offices, public service agencies, school personnel and the public to coordinate, provide and receive information, interpret policies, procedures and regulations as necessary;
• Receives, initiates, telephone calls; screens telephone calls for designated administrator;
• Ensures security of school keys; issues, retrieves, and maintains records of keys to offices, classrooms, and other school facilities according to established procedures;
• Requisition s, receives, stores, and distributes school supplies and office materials; maintains supply and equipment inventories and purchase orders; maintains budgetary records and monitors expenditures as required;
• Performs a variety of clerical duties including, but not limited to, filing, duplicating materials, receiving and transmitting messages, and opening and routing mail;
• Composes and types from rough drafts or verbal instructions a variety of written materials such as letters, memoranda, requisitions, bulletins, agendas, lists, and reports;
  Processes and tracks personnel requisitions and other documentation related to the employment of school site employees;
  Monitors and assures classroom coverage; contacts Personnel Department to arrange for substitute personnel; communicates with staff regarding proper coverage of classes during absence of teachers;
• Provides orientation to new and substitute personnel, parent groups, and volunteers; issues proper materials;
  Submits and follows up on maintenance and technology work orders and requests;
• Prepare and proofread class schedules and other written materials and oversee the timely distribution of materials as required;
• Provides or arranges for appropriate care or first aid and dispenses medication according to established guidelines and procedures;
  Maintains employee attendance records; prepares payroll reports and distributes payroll warrants;
• Mainta…