Business Development Administrative Assistant

Advanced Structural Technologies (AST) is a leading manufacturer specializing in forged, flow-formed, and machined products for the aerospace, defense, and automotive industries. With over 25 years of experience, AST has built a strong reputation for precision engineering, innovation, and high-quality manufacturing.

Located in Oxnard, California, AST operates out of a cutting-edge facility spanning over 250,000 sq. ft., including our newest expansion completed in 2024. AST employs approximately 185 skilled professionals across multi-shift operations, ensuring efficiency, precision, and timely delivery for mission-critical industries.

We are seeking a highly organized and detail-oriented Business Development Administrative Assistant to directly support our Director of Business Development. This is an administrative and coordination-focused role responsible for organizing customer meetings, maintaining proposal documentation, tracking action items, supporting data analysis, and managing business development reporting tools.

The ideal candidate thrives in a support capacity, enjoys working behind the scenes to keep projects organized and moving forward, and is comfortable handling sensitive financial and customer information with discretion and professionalism.

• Support customer status meetings (Zoom, Teams, in-person), including scheduling, confirming attendance, updating status charts, and preparing presentation materials
• Maintain and update PowerPoint presentations for monthly and quarterly business reviews
• Track proposal documentation using Excel; set up forms, manage version control, and maintain proposal tracking sheets
• Download and organize customer files; monitor drawing revisions and notify leadership of changes
• Assist with gathering financial and performance data from Accounting, Purchasing, Engineering, and Production as directed
• Track action items and follow up with action item owners across departments to ensure timely responses to customer inquiries
• Support reconciliation of shipments, invoices, and documentation within the ERP system, email records, and customer portals
• Export data from the ERP system and update internal Excel spreadsheets for forecasting, planning, and reporting
• Collect production status; reconcile production tracking spreadsheets with customer’s plans and annual planning spreadsheets
• Conduct web research on customers, competitors, government programs, space vehicles, and related markets
• Assist with on-site customer visits, including logistics, meeting coordination, and hospitality support
• Maintain organized electronic filing systems and navigate shared network drives efficiently
• Support administrative details that ensure smooth day-to-day operations

• 2 – 5 years of administrative, operations support, or business support experience
• Strong written and verbal communication skills
• High level of discretion and trustworthiness with financial and customer data
• Highly organized with exceptional attention to detail
• Comfortable working in a fast-paced small company environment
• Persistent, resourceful, and proactive in following up on open items
• Strong problem-solving skills and ability to work independently
• Prior administrative experience with a manufacturing organization and particular exposure to scheduling in a high-mix, low-quantity manufacturing organization a big plus.

At AST, we believe in fostering a work environment where employees can thrive both personally and professionally. We offer a competitive benefits package, including:

• Medical, Dental, and Vision Insurance
• 401(k) Savings Plan
• Company-Sponsored Life Insurance
• Short-term and Long-term Disability Coverage
• Paid Holidays
• Paid Vacation and Sick Leave

• Job Type: Full-Time, In-Person
• Pay Range: $75,000 -- $90,000 per year (commensurate with experience)

If you are an exceptionally organized and detail-driven professional who enjoys supporting high-level business operations and ensuring nothing falls through the cracks, we encourage you to apply and become a key part of AST’s business development team.