Buyer, Business

Job Title

Administrative Services Analyst

The City of Oxnard's Finance Department is seeking a Buyer with sound judgment and a strong attention to detail, excellent organizational skills, and a focus on customer service to be a part of the team. This position will perform duties related to the bid and procurement processes for the city. Under general supervision, performs a variety of technical accounting and purchasing duties in the procurement of equipment, services, supplies, or materials in accordance with the City standards and policies and all applicable legal requirements for the City, including development of specifications, solicitation and recommendations of bids and proposals;

and performs related duties as assigned. The Buyer is the lead class within the Financial Services Program which provides and oversees equipment and related purchase contracts, agreements and procurements including development of solicitations for City programs. This position is distinguished by the responsibility for overseeing purchasing functions within Financial Services as well as contracting agreements for heavy, office, and other equipment.

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Performs professional financial, managerial and/or operational analysis work and/or provides program coordination and administration of assigned area.
• Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.
• Gathers information, analyzes data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, marketing materials and databases; provides recommendations and implements solutions in support of assigned area.
• Provides analytical support and coordination of special projects, as assigned.
• Performs other duties of a similar nature and level as assigned.

The following are the minimum qualifications necessary for entry into the classification:

• Associate's degree (or 60 units working towards a Bachelor's Degree) in business administration, finance, accounting, or a related field, and four (4) years of paraprofessional-level experience comparable to an Administrative Services Coordinator/Support Supervisor or an Administrative Services Specialist, Senior with the City of Oxnard in area of assignment OR
• Bachelor's degree in business administration, finance, accounting, or a related field, and two (2) years of paraprofessional-level experience comparable to an Administrative Services Coordinator/Support Supervisor or Administrative Services Specialist, Senior with the City of Oxnard in area of assignment.

HIGHLY DESIRABLE:

• Experience working in the public sector
• Experience with Tyler MUNIS

OTHER REQUIREMENTS:

• Must be able to communicate in English effectively both orally and in writing.

APPLICATION PROCESS:

• Submit NEOGOV/Government Jobs online application.
• Complete and submit responses to the supplemental questions, if required.
• Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy within the Finance Department.

Selected candidate(s) must pass a thorough reference check and background investigation. Some positions that work with or have access to the Police Department may require a polygraph exam. Select positions may require candidates to undergo a pre-employment medical and/or psychological evaluation.

UNION MEMBERSHIP:
Positions in this classification are represented by the Oxnard Mid Managers Association (OMMA).

NOTE:

For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools. Candidates must be proficient and comfortable with computer use to perform functions associated with ongoing work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all…