Finance Officer

Description

The City of Oxnard’s Housing Authority is seeking a Housing Finance Officer. Under the direction of the Executive Director or designee, the Housing Finance Officer is responsible for developing, implementing, monitoring, and coordinating the financial operations of the Housing Department, including purchasing activities. The position establishes and maintains appropriate internal controls, oversees financial policies and procedures, and supervises assigned staff.

The Housing Finance Officer performs administrative and governmental fund accounting in accordance with Generally Accepted Accounting Principles (GAAP) and is responsible for complex accounting, financial reporting, and budget management. The position also performs other related duties as assigned.

The successful candidate will possess professional-level experience managing and supervising a comprehensive accounting and/or finance operation with a budget exceeding $40 million, including demonstrated experience in budget preparation, accounting, financial reporting, and auditing.

Candidates should also have comprehensive knowledge of governmental accounting principles and practices; U.S. Department of Housing and Urban Development (HUD) financial reporting requirements and regulations; public housing and Housing Choice Voucher (HCV) programs; federal procurement and contract administration principles; REAC reporting requirements;
Uniform Administrative Requirements; and Single Audit Act requirements.

• Plan, implement, manage, and oversee all financial operations and daily activities.
• Monitor cash flow, debt, and credit.
• Develop, maintain, and enforce financial policies, procedures, and internal controls. Conduct routine reviews to ensure processes remain effective and current, and that internal controls are consistently implemented in compliance with professional standards and applicable HUD, state, and federal regulations.
• Draft, review, and update vendor contracts.
• Maintain a central repository for contracts, manage renewals, and track deliverables.
• Act as the primary point of contact for vendor performance issues and internal stakeholders regarding contract requirements.
• Prepare accurate monthly, quarterly, and annual financial reports and statements.
• Ensure compliance with audits, regulatory requirements, and applicable federal, state, and local laws (including HUD and GAAP).
• Oversee accounts receivable, accounts payable, payroll, benefits, and general ledger functions.
• Maintain and review all Authority bank accounts and financial records.
• Prepare and manage the annual budget in collaboration with the Executive Director; monitor revenues and expenditures, and report on key trends.
• Conduct financial forecasting, analysis, and strategic planning.
• Administer investment activities and advise on excess funds.
• Supervise Finance Department staff, including assigning work, training and evaluating performance.
• Monitor accuracy of payroll records.
• Establish and maintain organized recordkeeping and reporting systems.
• Prepare staff reports, memos, and communications to support decision-making. Make presentations to City Council.
• Coordinate with departments on budget development and monitor budget performance.
• Stay current on legislative and regulatory changes affecting financial operations.
• Assist with external audits and special projects as directed.
• Oversee financial reporting for projects, including capital outlays, and ensure proper accounting of all funds.

Administrative Services Manager

This classification is distinguished from the Administrative Services Administrator/Supervisor in that it serves as a second level supervisor over multiple units and/or functions…