Assistant City Clerk

Assistant City Clerk

The City of Oxnard City Clerk's Department is seeking an experienced professional Assistant City Clerk who is technology-inclined, organized, detail-oriented, and efficient to act as the Assistant City Clerk. The position will perform complex and confidential administrative, analytical, and office support functions and will report directly to the City Clerk and act on his/her behalf during absences.

• Assume management responsibility for all services and activities of the City Clerk's Office including maintaining responsibility for the City Seal, City Council agendas, meetings and minutes, municipal elections and municipal code maintenance.
• Manage and participate in the development and implementation of goals, objectives, policies and priorities for assigned programs; recommend and administer policies and procedures.
• In the absence of the City Clerk, performs all required duties, including acting as the Clerk to the City Council.
• Provide responsible staff assistance to Assistant City Manager.
• Assists in the preparation of the City Council, Housing Authority, and Successor Agency and other board and commission agendas; attends meetings; records and communicates all the legislative actions and proceedings in meetings, ordinances, resolutions, minutes and indices thereof.
• Assists in the filing of election campaign reports and statements of economic interest for designated employees, certain appointed officials, officeholders, candidates, and committees; coordinates City Council, City Manager, City Attorney and Planning Commissioner filings with the Fair Political Practices Commission.
• Provides a variety of information gathering and records retrieval research services to the public and public officials regarding elections, local government legislative processes and actions, municipal corporate history and Fair Political Practices Commission filings.
• Assists in the selection, orientation, training, motivation and evaluation of programs for assigned personnel; identifies and resolves staff deficiencies; assists in the execution of discipline and/or termination procedures.
• Develops citywide training materials including those related to City Council agenda processes, formats, and standards as well as committee/commission/board responsibilities.
• Responsible for coordination of the Citizen Advisory Group program, duties include, but are not limited to, record keeping, recruitment and processing appointments.
• Participates in meetings and conferences with other program managers, public officials and agencies, private citizens, and professional groups to discuss issues and resolve problems.
• Assists in the preparation, development, processing, maintenance and retention of official City documents and records; assists in the design and maintenance of the office records management program.
• Certifies the authenticity of municipal corporate documents for public officials, governmental agencies, courts, and the general public; maintains custody of corporate seal; holds responsibility for the mailing, publication, and posting of legal public notices; records and certifies ordinances, resolutions, agreements, deeds and other official documents.
• Assists in the maintenance of a strong public relations program with emphasis on public services.
• Assists in maintaining in protective custody all documents certifying municipal corporate actions and authority including minutes, ordinances, resolutions, deeds, contracts, agenda-related materials, public notices and historic documents; assures archival preservation of records for public and official use.
• Participates in the development of the City Clerk's Office annual budget; forecasts funds needed for staffing, equipment, materials, and supplies; approves expenditures and implements budgetary adjustments as appropriate and necessary.
• Receive and file claims and lawsuits filed against the City.
• Provides notary services.
• Receives purchase and contract bids and attends bid openings.
• Administers oaths of office to elected, appointed officials and employees.
• Responsible for the printing and distribution of City Code supplements; maintains records and issues…