CT Project & DT Coordinator

Job Summary

The Creative Team creates all of the digital and physical multimedia to promote events and communicate the vision of James River Church. As Creative Team Projects & Dream Team Coordinator, you will support the Creative Team with departmental project needs, overseeing accounting, & communications.

Administrative Responsibilities & Project Logistics:

• General office duties (correspondence, phone calls, computer tasks, scheduling appointments, mail, email, ordering of supplies, filing, etc.)
• Coordinate and prepare agendas for weekly meetings
• Maintain a calendar system for the department and assure that complete information is available for all matters
• Process monthly expense reports and invoices related to the department
• Maintain and prepare accounting related reports as needed
• Maintains the overall atmosphere of the offices. This includes cleanliness of the department, adequate supplies for office visitors (tissues, pens, etc.), and a productive work atmosphere
• Manage workflow and project assignments via the project management system – Asana
• Know the scope, details, and status of projects at all times. Interact with the Creative Team to determine project feasibility based on scope and timing and identify and prevent possible risks that may affect projects.
• Create, update, and maintain detailed project schedules in our project management software and ensure that all deadlines are met according to the schedule.
• Participate in planning, providing the execution strategy (pricing, deliverables, and timing) for all projects.
• Manage vendor/agency partner relationships in terms of execution and deliverables.
• Function as the first point of contact in securing appropriate internal and external resources for existing projects and play an integral role in all decisions regarding project resources, budgets, process, and schedules.
• Work with departments and leadership to identify and secure project resources and provide project status updates.
• Perform other related duties as required or assigned by leadership

The Creative Team creates all of the digital and physical multimedia to promote events and communicate the vision of James River Church. As Creative Team Projects & Dream Team Coordinator, you will support the Creative Team with departmental project needs, overseeing accounting, & communications.

Administrative Responsibilities & Project Logistics:

• General office duties (correspondence, phone calls, computer tasks, scheduling appointments, mail, email, ordering of supplies, filing, etc.)
• Coordinate and prepare agendas for weekly meetings
• Maintain a calendar system for the department and assure that complete information is available for all matters
• Process monthly expense reports and invoices related to the department
• Maintain and prepare accounting related reports as needed
• Maintains the overall atmosphere of the offices. This includes cleanliness of the department, adequate supplies for office visitors (tissues, pens, etc.), and a productive work atmosphere
• Manage workflow and project assignments via the project management system – Asana
• Know the scope, details, and status of projects at all times. Interact with the Creative Team to determine project feasibility based on scope and timing and identify and prevent possible risks that may affect projects.
• Create, update, and maintain detailed project schedules in our project management software and ensure that all deadlines are met according to the schedule.
• Participate in planning, providing the execution strategy (pricing, deliverables, and timing) for all projects.
• Manage vendor/agency partner relationships in terms of execution and deliverables.
• Function as the first point of contact in securing appropriate internal and external resources for existing projects and play an integral role in all decisions regarding project resources, budgets, process, and schedules.
• Work with departments and leadership to identify and secure project resources and provide project status updates.
• Perform other related duties as required or assigned by leadership

• Oversee the…